Executive Assistant to the Director – Dynamic, High-Impact Role

We’re looking for an organised, proactive, and highly motivated Executive Assistant to work directly with the director – supporting him across all areas of business and life, and making sure everything runs smoothly behind the scenes

Location

This is an in-person role, split across two locations:

2 days per week in Jimboomba

3 days per week in Morningside

You’ll work closely alongside the director and be wherever he is to help keep everything streamlined and efficient.

Key Responsibilities

Scheduling & Time Management

Organise and manage all of the director’s appointments, ensuring no detail is missed

Confirm all meetings a day in advance and prepare any necessary paperwork

Take ownership of structuring the director’s weekly schedule to prioritise:

Client meetings and follow-ups

Internal staff meetings

Business development opportunities

Travel (client visits, new opportunities)

Social media (minimum 3 new posts per week)

Podcast scheduling and guest management (min 2/month, working toward weekly)

Communication & Prioritisation

Handle the majority of incoming calls and texts, filtering by urgency

Prioritise what needs Director’s attention and what can be delegated

Act as gatekeeper and time protector

Collaboration & Coordination

Work closely with the management team to help achieve broader business goals

Liaise with the wider team to ensure alignment and seamless execution

Personal Support

Help organise the director’s personal life: birthdays, anniversaries, and special family occasions

Coordinate the director’s holidays and time off

Manage food arrangements during work hours to reduce downtime and keep energy up

About You

A master multitasker who stays calm under pressure

Exceptionally organised with razor-sharp attention to detail

Tech-savvy and comfortable using a variety of tools to streamline workflows

Flexible, proactive, and able to anticipate needs before they arise

Discreet, professional, and great with people at all levels

Why Join Us?

You’ll be at the heart of a growing, dynamic business, working side-by-side with a driven founder. If you love keeping things on track, making others’ lives easier, and thrive when juggling multiple tasks – this is your opportunity.