Our client is a multidisciplinary design studio with a fearless approach to architecture, urban design and interiors. With studios in Melbourne, Sydney and Perth, they are known for creating culturally significant, socially engaged spaces that challenge conventions and spark conversation. Their work is bold, inventive and deeply responsive to the communities it serves.

They are looking for an Executive Assistant & Office Manager who thrives in a dynamic, creative environment. This is a key support role at the heart of the studio, responsible for streamlining executive operations, nurturing studio culture, and supporting essential HR and administrative functions across the practice. Based in Melbourne, you’ll also coordinate with directors in Sydney and Perth.

Key Responsibilities

Manage scheduling, travel, email, meeting coordination and event logistics for the Director group across all studios

Oversee the day-to-day running of the Melbourne office and reception, ensuring smooth workflows and a vibrant, well-supported studio culture

Maintain internal systems, coordinate general admin, and contribute to an organised, agile work environment

Support the hiring and onboarding process, manage staff leave, timesheets and employment documentation, and assist with performance review admin

Support directors with research, correspondence, and proactive engagement in BD opportunities

Skills & Experience

Proven experience in executive or team administration—experience within architecture, engineering or the design sector highly regarded

Strong verbal and written communication skills with professional discretion and maturity

Highly organised with exceptional attention to detail and time management

Proficient with office IT systems and quick to adapt to new platforms and processes

A proactive, solutions-oriented mindset and willingness to support wherever needed

Culture & Benefits

Be part of a nationally renowned design studio that values innovation, bold thinking and community impact

Support projects that transform public spaces and contribute meaningfully to Australian culture

Enjoy a socially engaged work environment that encourages contribution, learning and belonging

REFERENCE AM 69799

If the above position appeals to you then please submit your CV and if applicable, work samples (no more than 10mb PDF attachment) to [email protected] and we'll be in touch. You may also wish to browse our website for other similar roles or call us to find about roles that may not be advertised. www.bespokecareers.com

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Melbourne, New York and Los Angeles. Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy.

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