Assistant Functions & Events Manager

Are you a highly organised, detail-driven events professional with a flair for creating unforgettable moments? This is your opportunity to be part of something truly special.

Cabra Vale Diggers is entering a bold new era—with a major transformation underway, including the launch of a brand new 140-room Novotel hotel and a revitalised conference and events centre set to become a premier destination in South West Sydney. As we reimagine our brand and venue offerings, we’re looking for a passionate Assistant Functions & Events Manager to help bring our vision to life.

This is more than just a job—it’s a front-row seat to a hospitality evolution. You’ll help lead the charge in delivering seamless, standout events, from intimate gatherings to large-scale conferences and celebrations.

Be part of the team that sets the standard for excellence in a reimagined venue that blends modern sophistication with the warmth of community spirit.

About Cabra Vale Diggers Club:

Nestled in a vibrant community, Cabra Vale Diggers Club is more than just a venue; it's a dynamic social hub committed to delivering outstanding hospitality and entertainment experiences. With our recent renovations, we are poised to offer even more exciting opportunities for our members and guests. Our club promises a blend of tradition and modernity, making it an enticing venue for unforgettable events. Being part of our team means joining a forward-thinking group that's passionate about quality, community involvement, and creating a welcoming atmosphere.

About the Role

As the Assistant Functions & Events Manager, you will support the Functions & Events Manager in planning, coordinating, and executing a wide range of functions and events – from corporate meetings and conferences to private celebrations and large-scale events. You'll work closely with clients, internal teams, and vendors to ensure seamless event execution and exceed expectations. This role requires strong leadership skills, a proactive approach, and the ability to manage multiple projects simultaneously.

You'll work closely with the Functions Coordinator, Event Supervisors, and other relevant team members, providing leadership and guidance while also providing administrative and operational support and contributing to sales efforts through strategic client engagement and upselling opportunities.

Key Responsibilities

Assist the Functions & Events Manager in all aspects of event planning and execution.

Liaise with clients to understand their event needs, provide tailored solutions, and build strong relationships.

Coordinate all aspects of event planning and delivery, including logistics, catering, AV, staffing, and décor.

Manage event bookings and details using iVvy and Delphi systems (preferred) and ensure accurate record-keeping.

Supervise event staff and ensure smooth and efficient event operations.

Work collaboratively with the Operations Coordinator and wider team to ensure seamless execution.

Maintain accurate records, run sheets, and event documentation, and prepare post-event reports.

Support sales activities, including responding to inquiries, preparing proposals and contracts, and actively pursuing new business opportunities.

Ensure all events are executed in line with quality, safety, and customer service standards.

Assist with budget management and cost control for events.

Identify and resolve any event-related issues or challenges in a timely and effective manner.

Develop and maintain strong relationships with vendors and suppliers.

Assist in training and mentoring event staff.

About You

Proven experience in event coordination or hospitality/event management, preferably with some experience in a supervisory or leadership role.

Strong administration and sales skills, with experience in preparing proposals and contracts.

Highly organized with exceptional attention to detail and the ability to manage multiple projects simultaneously.

Excellent communication, interpersonal, and negotiation skills.

Ability to multitask and thrive under pressure.

Experience using iVvy and/or Delphi booking systems is highly regarded.

Flexibility to work various shifts, including evenings, weekends, and holidays, as needed.

A positive, can-do attitude with a client-first and team-oriented mindset.

Demonstrated ability to lead and motivate a team.

Strong problem-solving and decision-making skills.

Join us to play a vital role in relaunching our revitalized club and creating unforgettable experiences. If you're a dedicated and experienced events professional ready for this exciting opportunity, apply now!

*Only successful applicants will be contacted