Reporting into the Director, Operations – APAC, based in Singapore. You will provide administrative support to Managing Director, Real Estate APAC and his team members in Sydney. In addition, the EA is part of the wider CDPQ Mondial APAC team setting, and needs to coordinate and cooperate with other EAs in the region / head office to ensure work is completed.

What You Will Do

Proactively provide top-tier executive assistant support by anticipating the needs of the Managing Director. This includes extensive diary management for the Managing Director and his team, coordinating internal and external face-to-face meetings, and managing all video calls, across different time zones.

Welcome and assist visitors, manage the scheduling and preparation of meeting rooms, and oversee all logistical arrangements for onsite meetings to ensure a seamless experience

Provide full support in travel management with our travel vendor for team members’ domestic and international travel (itineraries, flights, hotels cars, visas, etc)

Promptly and tactfully respond to enquiries from internal stakeholders, partners and senior executives;

Handle confidential and sensitive information with due care and discretion;

Ensure submission of expenses incurred on Concur.

Managing authorised signatory requests eg via DocuSign as and when required.

Other ad hoc administrative duties and work as a team with office manager and fellow EAs to ensure effective management of office operations

Plan & coordinate special projects and events with local leadership team

Who You Are

You stand out by your :

Exceptional organizational skills

Ability to perform effectively under pressure

Handling complexities & collaborating effectively

Adepting at solving problems before they escalate

Self-motivated, reliable and able to use the technology to facilitate daily work.

What You Bring

5 to 7 years of experience as an executive assistant;

Knowledge of written and spoken French is an advantage;

Pleasant disposition with excellent and interpersonal communication skills; including clear written and spoken English

Possess high degree of discretion, diplomacy and tact in discharging duties

Meticulous and goal-driven

Efficient multitasker with excellent organizational and time management expertise

Flexible, adaptable and calm under pressure

Proficiency in digital technology (Microsoft Office: Sharepoint, One Note, Word, Excel, Outlook, PowerPoint and Teams)

Ability to work well with all levels of people

Able to work independently as well as a good team player with good initiative