Multi-Tasking Administrative Assistant (All rounder)

We are a boutique real estate agency based in Sydney, looking for a highly organised and

independent individual to join our team as a Senior Multi-Task Administrative Assistant.

The ideal candidate will be bilingual (English and Mandarin preferred), possess excellent

communication and time management skills, and have the ability to independently handle and

prioritise tasks in a fast-paced environment.

Key Responsibilities include but are not limited to:

- Answer phone calls and respond to emails; greet and assist walk-in clients and tenants

- Maintain office cleanliness and update in-office advertising displays

- Follow up and distribute tasks in Property Tree

- Coordinate with tradies and monitor repair schedules and updates

- Manage property-related billing

- Assist in finalising tenancies, bond release, and document processing

- Lodge insurance claims and compile supporting documents

- Track property compliance requirements

- Follow new management procedures including notice and welcome letters

- Organise, file, and update tenancy and property documents

Key Requirements:

- Strong time management and ability to work independently

- Excellent communication skills in English (Mandarin preferred)

- Experience with Property Tree or similar systems is a plus

- High attention to detail and ability to multitask under pressure

- Prior experience in real estate or administrative roles is desirable