Note: This is an Aboriginal or Torres Strait Islander Identified Position authorised by Section 14 of the Anti-Discrimination Act 1977, NSW.

The Bila Muuji Aboriginal Corporation Health Services Incorporated comprises Aboriginal Community Controlled Medical Services from Coomealla, Coonamble, Dubbo and Gilgandra. We are very active in trying to address the health inequality in each of our local communities.

Our approach is to “provide health services addressing not just the physical well-being of the individual but also the social, emotional and cultural well-being of the whole community”.

Primary Purpose

Administration Assistant is responsible for providing administrative support and operational support to the Business Development Manager and team on the day-to-day operations.

The Administration Assistant will work closely with the Business Development Manager and team and will interact with managers and staff across the organisation as required.

Duties and Responsibilities

Administrative Support

Respond to external and internal telephone calls and emails

Prepare documents to a high standard of accuracy and presentation

Coordinate meeting requests

Collate and prepare reports using Microsoft Office and organisational software applications

Provide secretarial support for meetings, including meeting minutes

Mail Check

Provide administration support to the Business Development Manager

Operational Support

Co-ordinate arrangements for WHS audit requirements

General housekeeping of meeting rooms and common areas

Co-ordinate meeting room bookings and room set up

Co-ordinate and arrange catering requirements

Liaise with suppliers

Maintain vehicle logbooks and pool cars

Coordinate and book staff travel requirements

Management of social media page and business website

Working with Bila Muuji Aboriginal Corporation Health Service

Please note that the responsibilities outlined in this position are not exhaustive, and only an indication of the work of the administration assistant role. Business Development Manager can direct you to carry out duties which it considers are within your level of skill, competence and training.

Key Selection Criteria

Qualifications in Business Administration (desirable)

Previous experience or demonstrated interest in working with non-profit organisation (desirable)

Proven capacity to provide a high standard of confidential administrative support

Excellent communication and collaboration skills

Professional presentation and well-developed communication skills

Highly developed skills using MS suite of applications including design of tables, charts and spreadsheets

Excellent organisational and time management skills with the ability to proactively prioritise, multi-talk and work flexibly

Additional Factors

Possession of a current Driver’s License valid in NSW is required

Current First Aid and CPR Certificate or (willing to obtain)

Current NSW Working with Children’s Check

Current Criminal History check

Please note: minimal travel will be required.

This position is a contracted to June 30th, 2026 with the possibility of extension.

All applications must include a current resume, selection criteria addressed and a cover letter to be considered.

Applications are to be received no later than Friday 27th June 2025, any postal applications are to be received by 5pm Friday 27th June 2025.

Please apply via seek or email/mail your application to [email protected] or PO Box 281, Dubbo NSW 2830.

Further information can be obtained from Bila Muuji Aboriginal Corporation Health Service by contacting Shay Naden on (02) 6885 6097.