Exciting Opportunity: Front Desk Coordinator / Patient Coordinator

Join the team at Vogue Dental Studios, where premium care meets luxury service, and every smile transformation begins with you. Our Melbourne flagship clinic is searching for an experienced, passionate and reliable senior front desk coordinator/patient coordinator to join our growing team to offer premium, high class service and care.

About the Role
Full-time position (may include rotating Saturdays). Based at our renowned Melbourne clinic, you'll be the first point of contact—making sure every patient feels welcome, supported, and cared for from the moment they walk through our doors.

What You'll Be Doing:

First point of contact:
Creating memorable first impressions and profesionally greeting patients with warmth and care

Managing the appointment book: Strategically managing bookings to optimise our daily flow, keep the calendar full, and minimise disruptions to ensure a seamless experience for both team and patients.

Daily Operations: Acting as the central hub between clinicians, patients, suppliers, and labs—ensuring everyone is informed, aligned, and supported.

Delivering Standout Service: Anticipating needs, resolving concerns, and going the extra mile to make each patient interaction feel thoughtful, personalised, and unforgettable.

Responding with Professionalism: Addressing patient queries across phone, email, and in-person with confidence, efficiency, and genuine care.

Maintaining Accurate Records: Ensuring all patient files and data are kept up-to-date, securely stored, and easy to access when needed.

Patient Coordinating: You’ll be the vital link between patients and the clinical team— sending treatment plans, managing schedules, records, and communication with accuracy and care.

Handling Transactions with Care: Processing payments and insurance claims with precision, clarity, and a focus on transparency and trust.

Upholding a Professional Space: Keeping the reception area organised, clean, and welcoming—creating an inviting atmosphere that reflects our high standards.

Promoting Team Synergy: Coordinating internal workflows, managing appointments, and supporting clear team communication to keep our daily operations running smoothly.

What You'll Bring:

Minimum 3 years in a receptionist or front office role (dental, medical, or hospitality).

Experience in HICAPS and private billing systems.

Confidence in managing payments and maintaining financial transparency.

Strong written and verbal communication skills.

Highly organised multitasker who thrives in a fast-paced, high-standard environment.

Positive energy, polished presentation, and a proactive attitude.

Team player with leadership potential.

Strong skills in Microsoft Office and modern office equipment.

Valid Police Check & Working with Children Check.

Why Join Us?

Work with a fun, supportive, high-performing team

Staff discounts and benefits

Ongoing training and development opportunities

Through transformative smile makeovers and initiatives like the Bring Back a Smile Foundation, you’ll contribute to work that has real emotional and social impact.

About Vogue Dental Studios
Vogue Dental Studios is a leading cosmetic dental clinic in Australia, best known for creating premium, bespoke smile makeovers. Founded by Dr. Deepan Duraisamy (Dr. Dee), the clinic has built a reputation for combining cutting-edge dental technology with luxury-level patient care.

With a focus on aesthetic excellence and patient ethics, Vogue Dental offers a wide range of services, including porcelain veneers, Invisalign, implants, smile transformations, and general and family dentistry. Through our Bring Back a Smile Foundation, we endeavour to give back by providing life-changing dental treatment to individuals in need—restoring not just smiles, but confidence, dignity, and opportunity.

Our Values:

We care deeply about our patients, honesty and transparency

We believe in doing it once and doing it right

Our ethos is always patient centric and patient first

We bring passion to every step of the journey

We obsess over the details that make a difference

If you're ready to take your service skills to the next level in an industry that transforms lives, we want to meet you.

Apply now for an immediate start.