OFFICE COORDINATOR

Keilor East based

Full-time Monday - Friday

8:00 am – 4:00 pm

Secure destruction industry

Pathway to management role

Salary negotiable based on expertise/experience plus superannuation

Our client is a reputable, highly certified and secure multi-material processing facility located in Keilor East, Melbourne Victoria. Family owned and operated for more than 20 years, they pride ourselves on delivering high quality and secure destruction services to their customers as well as supporting a team of loyal and friendly staff.

What’s on offer:

Very friendly and supportive team.

Full hand over and thorough role induction.

Succession plan to management (within 6-12 months).

Clean and well-maintained office and factory environment.

Generous salary plus superannuation.

ISO certified and a certified secure facility.

Job security, with most employees having been with us for 10 years or more.

About the role

We are seeking a dynamic, dedicated and experienced Office Coordinator responsible for the coordination and eventual full oversight of the office administration function. Reporting to the General Manager this role will also have day to day reporting to the Managing Director.

Reporting to the General Manager, the Office Coordinator will:

Oversee day-to-day administration and operations in conjunction with Operations Manager.

Provide support to the Managing Director on a day-to-day basis.

Answering incoming calls and general queries for all companies.

Creating and disbursing invoices and Certificates of Destruction to customers in accordance with each companies’ requirements.

Support other companies’ with customer service, subcontractor coordination, enquiries, bookings and processing paperwork/associated invoices and issuing Certificates of Destruction.

Also provide administrative support for the distribution, collection, and processing of paperwork for high+ security clients.

Preparation and issue of end of month invoices for all companies.

Maintain ISO/NAID, Training, Accreditations, internal and external Auditing and Accounts Payable for all companies.

Provide support for the development of policies and procedures, WHS, SWM and encouraging and enforcing adherence.

Provide support in recruiting, training and onboarding of new employees.

Ensure health and safety protocols and systems are enforced and followed by employees.

Support Toolbox, Office and Management meetings, scheduling and organising relevant paperwork.

Undertake other tasks as directed by the General Manager or Managing Director.

About you

Preparedness to undergo an annual Police Record Check in order to maintain compliance with our security certifications.

3 years’+ experience in an office coordinator/management role inclusive of accounts receivable and debt collection.

Willing to take on challenges and preparedness to grow with the business.

Knowledge of business processes and functions, including HR, finance, procurement, and operations.

Capacity to work autonomously and with a team.

Strong work ethic, proactive and problem-solving nature.

Good understanding and experience with QMS and ISO system requirements.

Polite and professional people skills and phone mannerisms.

Respects and adheres to confidentiality and the appropriate handling of sensitive information.

Excellent computer skills.

Excellent written and verbal communication skills.

High level of attention to detail and highly organised.

Focus on quality improvement.

Motivated and customer focussed.

How to Apply:

Please submit your resume and a cover letter detailing your relevant experience and explaining why you are the ideal candidate for this role.

We appreciate the time and effort you take to apply, however only shortlisted candidates will be contacted.