Part-Time Bookkeeper / Administrator (Xero & NDIS Experienced)
Location: Ballarat East VICTORIA
Hours: Part-Time (Flexible hours – approx. 15 to 22.5 hours / 2 to 3 days)

We are seeking a detail-oriented and reliable Part-Time Bookkeeper / Administrator to join our team. This critical role supports our finance and administration functions, ensuring the smooth and compliant operation of our organisation.

The ideal candidate will have proven experience with Xero and a solid understanding of NDIS funding, including familiarity with PRODA and the PACE system.

Key Responsibilities

Manage daily bookkeeping tasks using Xero, including accounts payable and receivable

Generate and send invoices via our Practice Management System / Xero on a weekly basis

Reconcile remittances and process payments daily

Monitor and follow up on outstanding debts professionally

Submit NDIS claims via PRODA and PACE portals and reconcile NDIA remittances

Maintain accurate financial records and documentation

Report discrepancies to the Business Manager/Director

Requirements

Demonstrated experience using Xero

Solid understanding of NDIS funding processes

Experience working with PRODA and ideally PACE

High attention to detail and strong organisational skills

High standard of communication skills – both written and verbal

Ability to work independently and manage priorities

Previous experience in a similar bookkeeping or administrative role

Desirable

Knowledge of NDIS Price Guide and service agreements

Experience working in the disability or community services sector

What We Offer

Flexible part-time hours

Supportive and inclusive team environment

Opportunity to contribute to meaningful work in the community sector

Potential for role growth as the organisation expands

If you’re a skilled bookkeeper/administrator with a strong grasp of the NDIS landscape and are looking for a flexible part-time opportunity, we’d love to hear from you.