About Us:

Marine Tech specializes in providing high end servicing, repairs, maintenance as well fit outs and electrical requirements for all brands and models of inboard, outboard, and stern drive enginers based in Chelsea Heights, Victoria.

We are seeking a skilled Office Administrator with bookkeeping experience to join our small and specialized team. This part-time role involves providing administrative and financial support to ensure smooth day-to-day business operations with a focus on providing friendly, professional & friendly customer service and client assistance. From front of house reception, accounts payable/receivable, inventory management and social media coordination, this role is an exciting position with development opportunities.

Ø Part time role

Ø Immediate Start

Ø 2-3 days per week

Ø Hours per week ~15-20 Hours

Ø Monday, Wednesday, Friday 10am-2pm (Flexible / Negotiable)

Ø Potential for role to develop into permanent / full time role

Responsibilities

Reception duties and managing general office tasks

Handling inbound and outbound phone calls and emails

Inbox and calendar management

Onboarding new clients and setting up payment methods

Data entry, organizing and maintaining general office and filing systems (digital & paper based)

Book keeping using XERO

Accounts payable & receivable management using Xero

Assistance with quoting, payroll, and invoicing

Creating and processing/invoicing workshop job cards

Validating invoices against quotations

Coordinate and manage any follow up of incoming and outgoing invoices, payments + overdue invoices/ customer account support.

Inventory management - Special Parts & Consumables

Raising purchase orders for special parts + local pick up from vendors

Raising purchase orders for general office & warehouse consumables.

Coordinating with suppliers and managing quoting, order management and processing payments and invoicing.

· Social Media – Online Marketing / Content Management

Support to manage and upload marketing content for Marine tech social media platforms i.e. Instagram, Facebook.

Opportunity to grow - Potential to provide future marketing support for any online content creation or management to support marketing, social media reach and advertising for Marine Tech services and general branding on Instagram, Facebook and company website.

Skills & Experience Required

Proficiency with Microsoft Office applications, Xero Accounting Software, and general office systems (Required)

Minimum of 2 years’ experience in a similar administrative support role

Excellent organizational and time management skills

Exceptional written and verbal communication skills

Strong attention to detail and problem-solving capabilities

Ability to multi-task and manage competing priorities effectively

Driver's license (Required)

Ability to upload and manage basic social media platforms for marketing uploads, posts on company social media accounts (Instagram / Facebook)

Personal Attributes

· Reliable, punctual with exceptional time management skills.

· Proactive, self-driven with a willingness to learn

· High work standards, integrity, and autonomy

· Team player and positive contributor to support the team and represent Marine Tech as first point of contact for customers and suppliers

If you’re interested in this exciting opportunity, we encourage you to apply.