Office Administrator and Bookkeeper

Australian Book Review (ABR) seeks an Office Administrator and Bookkeeper. Founded in 1961, ABR is Australia’s premier literary magazine. It is an independent, not-for-profit monthly magazine, governed by an independent Board, managed by a small, skilled editorial and management team, and committed to the publication and promotion of creative and critical writing of the highest standard.

Georgina Arnott is the Editor and CEO and Sarah Holland-Batt is Chairperson of the Board.

ABR publishes reviews, essays, commentaries, interviews, and new creative writing. The magazine is national and increasingly international in readership, authorship, distribution, events and partners. It is available in print and online.

About the role

ABR is seeking an experienced Office Administrator and Bookkeeper for 3-4 days per week.

The successful candidate will be paid at between $70,000 – $80,000, pro rata, depending on experience. In addition, they will receive superannuation at 12% of their salary.

This role will be performed on the premises, although there may be some flexibility for remote work from time to time. ABR is based in Southbank, Victoria.

Applicants must have an unrestricted right to work in Australia.

The successful candidate will possess strong financial and business literacy, excellent communication and interpersonal skills, and be conscientious, hard-working, diplomatic, and highly organised. The primary functions of the role are maintaining ABR’s databases and accounts.

These tasks require attention to detail, personal integrity, and a firm grasp of accounting principles. This is a diverse and stimulating role, working in a small team, but also entailing broad engagement with stakeholders including contributors, editors, interns, subscribers and donors. Some understanding of the cultural environment in which ABR operates would be advantageous.

The Office Administrator and Bookkeeper reports to ABR’s Editor and CEO and will work with ABR’s Treasurer when required.

Key tasks:

Maintain accurate financial records and manage daily bookkeeping

Handle accounts payable and receivable, including invoicing, supplier payments, and receipts

Respond to phone and email enquiries

Reconcile bank accounts and financial statements

Process payroll, including superannuation, tax and leave entitlements

General ledger maintenance

Update and maintain spreadsheets and databases to support invoicing, staff and contributor payments, and subscriptions

Prepare up-to-date subscription lists on a monthly basis

Contribute to the development of orangisational financial documents, including an annual budget and quarterly financial reports

Provide administrative support as needed, including with partner organisations

Ensure compliance with all relevant accounting standards, tax regulations and other statutory requirements

Collaborate effectively with internal team members and external stakeholders while working independently

Key criteria:

Proven experience in bookkeeping and accounts management (experience with Xero or Reckon would be advantagenous but is not essential), including invoicing and financial reporting;

Strong attention to detail and excellent numerical, analytical and organisational skills;

Strong understanding of financial compliance, BAS, super, and payroll;

Excellent communication and interpersonal skills, and a polite and professional manner when responding to phone calls and dealing with stakeholders;

Proven ability to work independently and respond effectively to direction;

A capacity and interest in working collaboratively across a small team;

Eagerness to improve systems, including through the adoption and integration of new software platforms; and

Proficiency in the Microsoft Office suite.

Desirable but not essential:

A familiarity with Australian Book Review, or previous experience in the arts or media sectors; or

Prior experience working in the non-for-profit sector.

ABR welcomes all applicants. If you do not possess all the attributes listed here but think you could bring relevant skills and capacities to ABR, please consider applying. ABR is committed to maintaining an inclusive, respectful, positive, and effective workplace. Applicants should address the key criteria, state why they would like to work for ABR, and include a resume with contacts details for at least two referees. Please send your application to ABR Editor Georgina Arnott at [email protected] with the subject line ‘ABR Office Administrator and Bookkeeper’ by 6pm on Monday 14 July.