Position Title: Contract Administrator / Project Support Officer
Employment Type: 12 month contract / full time or part time (initially)
Reports To: General Manager
Location: Brisbane Office
Date: [Insert date]

Salary: 85k-120k annual salary equivalent

Post to: Seek, LinkedIn, Facebook

About QTFN

Queensland is Australia’s most naturally diverse state with more native plant and animal species than any other state or territory. With more than 85 percent of land in Queensland privately owned or managed, use and management of private land is critical to achieving sustainable environmental goals.

At Queensland Trust for Nature (QTFN) Biodiversity is our Business. We protect & enhance nature in Queensland through partnerships on privately owned land.

QTFN is an independent non-for-profit trust that partners to protect, enhance and restore property, increasing the privately owned protected land across Queensland. We capitalize on our long-term holdings and use environmental markets, education and research to demonstrate the importance and value of biodiversity and productive landscapes.

Position Overview

The Contract Administrator / Project Support Officer is responsible for overseeing the preparation, negotiation, administration, and compliance of all commercial contracts related to agricultural operations, ecological restoration projects, land management services, and supplier partnerships. This role plays a critical part in ensuring that all contractual obligations are clearly defined, executed, and monitored in alignment with legal, financial, and operational goals.

Key Responsibilities

Contract Management & Administration

Draft, review and manage contracts for suppliers, contractors, consultants, clients, and government agencies.

Ensure all contract terms and deliverables are clearly documented, compliant, and aligned with business objectives.

Maintain a central contract register and ensure timely renewals, extensions or terminations.

Undertake onsite review of work to ensure completion in line with contracted requirements.

Prepare scopes of work, service level agreements (SLAs), and procurement documentation.

Stakeholder Liaison & Communication

Act as a liaison between internal teams (e.g. farm managers, ecologists, project managers) and external stakeholders (e.g. contractors, landholders, regulatory bodies).

Support contract negotiations by providing timely documentation and due diligence checks.

Assist in managing disputes, variations, and claims in collaboration with leadership and legal advisers.

Compliance & Risk Management

Ensure all contracts comply with relevant legislation, environmental standards, grant conditions, and industry codes (e.g. Procurement Policies, WHS, Biosecurity, Fair Work).

Monitor contract milestones and trigger points to mitigate risk and ensure obligations are met.

Support tender and grant applications with accurate contract data and documentation.

Systems & Reporting

Use project and contract management software to track deliverables, budgets, and timelines.

Prepare regular reports on contract status, performance metrics, risks, and opportunities.

Recommend improvements to contract management systems and processes.

Key Selection Criteria

Essential

Experience in contract administration, preferably within agriculture, natural resource management, environmental services or construction.

Strong understanding of commercial contracts, procurement processes, and compliance obligations.

High attention to detail and excellent organisational and documentation skills.

Strong written and verbal communication skills, including negotiation and stakeholder engagement.

Proficiency in Microsoft Office and contract/project management systems.

Ability to work independently and collaboratively across varied projects and teams.

Desirable

Knowledge of land management, regenerative agriculture, ecological restoration, or conservation practices.

Familiarity with government funding agreements or environmental grant conditions.

4wd experience necessary, and ongoing training will be required.

Experience with remote and lone working.

Qualifications in Business, Law, Environmental Science, Agriculture, or related discipline.

Experience working in and with not-for-profit organisations.

Work Environment & Values

Our business works at the intersection of sustainable agriculture and ecological regeneration. We value environmental stewardship, ethical practice, and collaborative partnerships. This role may involve occasional travel to rural or regional project sites and working with diverse landowners, First Nations communities, and environmental stakeholders.

Salary & Benefits

Competitive salary commensurate with experience

Flexible working arrangements

Professional development opportunities

Opportunity to contribute to meaningful, purpose-driven work