Bid/Submissions Coordinator
Full-time or Part-time | Melbourne/Naarm

Create compelling submissions. Shape the built environment. Grow with a design practice that values your voice.

Spowers is seeking a Bid/Submissions Coordinator with a sharp eye for visual details, a flair for writing, and a passion for design-led storytelling. If you're someone who enjoys working across submissions, capability statements and presentation materials, and you take pride in crafting communications that win work, this could be the role for you.

You’ll work closely with Directors and Senior Management to develop high-quality bids and ensure our brand presence remains fresh, consistent and aligned. This role offers the opportunity to contribute meaningfully to our growth and public image while enjoying a strong studio culture that balances creative rigour with real work-life balance.

What you’ll bring

Proven experience as a Bid Coordinator or in a similar submissions-focused role

Minimum 1 year of InDesign experience

Strong writing, editing and proofreading skills

Highly organised with excellent attention to detail

A collaborative mindset and confidence working with senior team members

Your responsibilities will include

Coordinating, drafting and designing tender responses, EOIs and capability documents

Supporting, maintaining and developing our content library: CVs, case studies, templates and collateral

Liaising with directors, consultants and contributors to compile accurate and engaging submissions

Assisting with marketing communications, digital media and industry engagement

Helping format and polish documents, reports and diagrams for client presentations

Supporting occasional admin, reception or studio tasks as part of our shared team culture

Skills and experience

Proficiency in Adobe InDesign (plus Illustrator, Photoshop, Acrobat) and Microsoft Office

A keen sense of design and layout to ensure visually polished documents

Ability to meet deadlines, manage priorities and work independently

Strong communication and stakeholder engagement skills

Qualifications in Communications, Design, Marketing or similar

Knowledge of the architecture, design or construction industry is highly valued

Why Spowers?
Spowers is a Melbourne/Naarm-based architectural and interior design practice with a legacy spanning over a century. We work across transformative sectors from education and public libraries to workplace and commercial environments, guided by our commitment to sustainable, inclusive and impactful design.

We are

A carbon-neutral studio and signatory of Architects Declare

Proud to be on our Reconciliation journey

Centrally located in a spacious CBD studio

Known for our award-winning projects and team culture

Supportive of flexible working arrangements and real work/life balance

Ready to apply?

Email your cover letter and CV to [email protected].

In your cover letter, tell us why you’re excited about this role and highlight your experience with bid coordination, InDesign and the architecture or design industry.