Chisholm is seeking an experienced Administrative Officer for our Senior Secondary Business Area.

BELONGING & INCLUSION

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

ABOUT THE ROLE

As an Administrative Officer - VCE Programs, your key responsibilities include:

• Provide high quality and timely customer service to a broad range of clients including students, parents and employers
• Develop complex reports to support business area objectives
• Organise promotional material and planning of scheduled information events
• Provide timely and accurate assistance to all internal and external customers with general enquiries to ensure that customer service is a positive experience
• Provide accurate course advice for students, parents and other stakeholders
• Assist in managing all VCE, VCAL and VET student records on the state government’s Victorian Assessment Software System (VASS) web-based system including enrolment data entry, student results and maintenance for all senior secondary students at Chisholm
• Assist with the management and scheduling of appropriate room allocations to support teaching and non-teaching operations
• Assist managing the Chisholm VCE examination process including GAT and final examinations based on VCAA guidelines
• Provide enrolment administration support to students and staff in a professional and engaging manner aligned to Customer Service guidelines

ABOUT YOU

You are a highly motivated individual with demonstrable current experience in providing administration in a multidiscipline working environment.

Qualifications required for the role:

• Extensive experience in providing high level customer focused administration within a complex environment
• Certificate IV qualification in Business/Business Administration/Office Administration (desirable)

ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

WHAT WE OFFER

• An Inclusive work culture- Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
• Professional Development- continue to grow your career
• Networking Opportunities with Industry Partners
• State of the art facilities on our campuses
• Free on-site parking as well as locations close to public transport
• Free Employee Assistance Program- get the support you want. Its confidential.

If this is the job for you, please apply online now. We look forward to receiving your application!

Important information about your application:

Your application should include:

• a cover letter
• your resume
• contact details of three (3) referees

Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:

• Verified copies of all qualifications and transcripts as listed on resume.
• Current & Valid Working with Children Check (Employee and not Volunteer)
• Verified copy of unrestricted rights to work in Australia
• Verified Police Check (at employee expense)

Applications for this position close at 5pm on Wednesday 25 June 2025.

If you have any questions regarding the position or require further information, please contact [Jill Konig, Manager - Senior Secondary at [email protected].

We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our Belonging & Inclusion Lead by emailing [email protected].

Chisholm Institute reserves the right to withdraw an advertised position at any stage.

Find out more about us by visiting us on our Website and social media sites.