Company description

We are a small, private specialist medical practice, providing comprehensive, personalised care for urological conditions in adult men and women.

Job description

Position: Permanent Part Time Medical Secretary

Commencement end June/start July 2025

Do you pride yourself in pre-empting our Surgeons' and Practice Manager’s needs? Are you a natural with people? Then please read further.

Our Urology practice is seeking a professional, highly organised and experienced Medical Secretary to complement our existing team.

We are looking for a Medical Secretary who would love to be part of our modern and progressive practice. We are after someone who prides themselves on their attention to detail, but also understand the importance of caring for and supporting our patients – they are our number one priority. Our Practice is located in central Geelong.

Our requirements are:

Having a good understanding and experience in Theatre Bookings, Surgical Quoting, including known Gaps, no Gaps and AMA fees – training can be provided

Familiar with medical software such as Genie or Gentu (training provided)

Being experienced in working with various health funds and Medicare

Having previous medical reception/secretarial experience including managing consulting sessions – with an unflappable and warm demeanour, being a gatekeeper for our Surgeons

Be a great team player – happy to assist others when needed and love working in well-functioning teams – playing to each other’s strengths – happy to be directed by management

At times be able to work independently

Available and flexible to cover leave for other staff – with notice

Possess excellent organisational skills, outstanding work ethic, punctuality and love adhering to existing processes and procedures

Display outstanding customer service skills, verbal and written – this cannot be overstated

Proud of your professional manner and presentation and empathy for our patients

Have a capacity to perform well in a busy environment – must be a skilled multi-tasker

Happy to perform ad-hoc administration duties for the Surgeons

Experience with Audio Typing is preferred

Traits:

'Can do' attitude who is extremely organised and prides themselves on their attention to detail

Clear and concise communicator who is a team player

Honest, trustworthy, loyal and dependable

Friendly with quiet confidence

IT savvy

Experience:

Must have minimum two (2) years reception experience

Private Specialist experience is mandatory – Urology experience viewed favourably

The successful applicant(s) will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage.

Part-time hours: 52.5 per fortnight