Join a values-driven organisation empowering girls and young women across Queensland.

Girl Guides Queensland (GGQ) is the largest youth organisation for girls and young women in the state, with nearly 4,000 youth members and close to 700 volunteers. For more than a century, GGQ has supported girls to grow into confident, self-respecting, and responsible community members through a flexible, non-formal education program that develops leadership skills, resilience, and friendship.

As part of the global Girl Guides movement, GGQ is committed to inclusivity, empowerment, and ethical leadership.

We are currently seeking a highly organised and proactive Executive Assistant to support our Chief Executive Officer and leadership team. This is a diverse and rewarding role where you will contribute directly to the smooth and effective operation of a values-led, community-focused organisation.

About the Role

This full-time position is pivotal in supporting the CEO and senior leadership team with a broad range of administrative and operational functions. The role includes:

Diary and calendar management for the CEO

Meeting preparation and coordination, including assisting with Board, Committee and Management papers

General administrative support, including HR, reception, and policy compliance

Support for fundraising and marketing activities, including database reconciliation and reconciliation of donor data

Oversight of incident reporting, ensuring accuracy, timeliness, and escalation where necessary

Coordination of onboarding and staff inductions, timesheets, and payroll preparation

What You Will Bring

Essential:

Proven experience in executive support, administration, and reception duties

Strong written and verbal communication skills

Demonstrated ability to handle sensitive matters confidentially and professionally

Demonstrated experience supporting projects or initiatives, including coordination of meetings, tracking actions, maintaining documentation and assisting with reporting and communication

Excellent organisational and time management skills

Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

Accurate data entry skills and a keen eye for detail

Collaborative, team-oriented mindset with the ability to work independently

Alignment with the values and mission of Girl Guides Queensland

Desirable but not essential:

Previous experience in a non-profit or community organisation

Background in office administration, finance, or HR coordination

Familiarity with Girl Guide operations

Experience with accounts payable/receivable, payroll and general ledger reconciliation

Why Work with Us?

A supportive, inclusive, and purpose-driven culture

Opportunity to contribute to the development of future female leaders

Varied and meaningful work supporting a highly respected community organisation

Flexible and family-friendly working environment

Not for profit salary sacrificing benefits

How to Apply

If you're looking for a role that is both meaningful and professionally rewarding, we would love to hear from you. Apply via SEEK with your CV and a short cover letter outlining your suitability for the position.

For a confidential discussion or to request a copy of the full position description, please contact [email protected].

Applications close 5 May 2025. Early applications are encouraged as we will begin shortlisting as they are received.

Girl Guides Queensland is committed to child safety and to the protection of children and young people. All successful applicants will be required to undergo a National Police Check and hold a current Blue Card.