About ForestWorks

ForestWorks is an industry owned not-for-profit organisation offering services to support the skills development of the forest, wood, paper, timber, furnishing, textiles, clothing, and footwear industries.

Forestworks’ mission is to build the success of the entire industry by developing the capabilities and strengths of its people.

We work with businesses, government, industry associations, unions and the education and training sector to assist our industries, their people, and enterprises in developing a highly skilled and qualified workforce.

The organisation’s core focus is on skills development initiatives and programs that assist industry adapt to changing operating environments.

The Role

We're on the lookout for a friendly and professional Personal Assistant/Office Administrator to be the face of our Carlton office. If you're someone who loves keeping things organised, thrives on helping others and enjoys being part of a supportive team - we'd love to hear from you.

Reporting to the Chief Executive Officer, a core component of this role is providing administrative support to the CEO and the management team. In this role, you’ll handle a mix of executive support, administrative tasks, and special projects, stepping in wherever needed to ensure things run seamlessly.

What you'll be doing

Provide administrative support to the CEO, including managing calendars, communications, emails, meetings, travel, and document preparation.

Coordinate Board and Committee meetings, support Board members, manage agendas and minutes, and handle post-meeting tasks

Provide administrative support to the management team including meeting and agenda coordination, managing communications, preparing minutes and meeting outcomes.

Assist in the organisation of internal and external events, book meeting rooms and event spaces, organise catering

Book fights and accommodation and prepare itineraries as required

File correspondence and documents in the SharePoint

Arrange informational technology needed to support meetings

Ensure smooth day-to-day operations of the Carlton office, handling everything from supplies to meeting arrangements

Be the go-to person for staff queries and general administration needs

Ensure the proper archiving and disposal of documents

Ad hoc office duties as required

What we're looking for

Experience in providing executive, secretariat and administrative services at a senior level (previous experience in the use of Diligent Board Management software advantageous)

Proficiency in using Microsoft Suite including Excel, PowerPoint, Outlook and Word

Sound interpersonal skills with demonstrated ability to communicate with stakeholders at all levels

Sound organisational skills and ability to work under limited supervision and to tight deadlines

High level time management and organisational skills

Ability to handle confidential information with discretion and professionalism

Strong problem-solving skills and ability to think critically

What we offer

At ForestWorks, we are committed to fostering a supportive and inclusive work environment that empowers our employees to thrive. We offer a range of benefits and perks, including:

Range $91,677 to $110,011 per annum

15% Superannuation (as compared to the standard 12%, effective 1 July 2025)

Five weeks annual leave for every completed year of service.

Professional Development Allowance

Location

Melbourne (Carlton office location) with excellent public transport links.

How to Apply

Please submit your up-to-date resume and cover letter describing your experience and why you would be a great fit for the role.

Applications close 5pm, 27 June 2025.