About Us

Metromotion Controls is a leading automation and controls specialist based in Melbourne, proudly partnering with Australia's top food manufacturers—the brands you see on supermarket shelves every day. Our team designs and implements smart, reliable systems that boost productivity, improve quality, and drive innovation.

About the Role

As our business grows, we’re looking for a capable Executive Assistant / Office Administrator to join the team.

What You’ll Be Doing

Executive & Administrative Support

Provide professional, reliable support to our directors and leadership team—managing calendars, travel, communications, and meeting logistics including agendas, minutes, and follow-ups.

Manage internal documentation, correspondence, and file management using OneDrive and SharePoint.

Coordinate logistics such as booking flights, accommodation, catering, meeting rooms, and necessary technology.

Maintain a smooth-running Mount Waverley office—ordering supplies, responding to internal queries, and ensuring a warm and efficient environment.

Project & Culture Engagement

Assist in managing project documentation to ensure timely and well-organised close-outs.

Support planning and delivery of team events, workshops, and celebrations to foster a connected and positive workplace.

Collaborate effectively on people & culture initiatives, enhancing employee engagement and internal communications.

Share engaging updates about company projects and milestones on platforms like LinkedIn and our blog

General Coordination

Manage varied administrative tasks including supplier orders, financial reconciliations, and resource management.

What You’ll Bring

Demonstrated experience providing administrative support in professional or technical environments.

Excellent organisational skills, attention to detail, and the capability to multitask calmly and effectively.

Strong interpersonal skills with a proven ability to build positive, professional relationships and effectively communicate with colleagues at all levels.

You are discreet, trustworthy, and consistently professional.

Genuine enthusiasm for contributing to an organised, respectful, and welcoming workplace.

Why Join Us?

You’ll join a vibrant leadership team, gaining exposure across our growing business. This is an ideal opportunity to contribute meaningfully and shape your career within a supportive, collaborative environment.

How to Apply

Please submit your resume along with a brief cover letter clearly outlining:

Your relevant administrative experience.

Why you believe you would be a strong cultural fit for our team.

Your preferred availability and interest in full-time or part-time hours.

We value thoughtful applications and look forward to hearing what you can bring to our team.