Senior Administration Officer, Professional Practice
Fremantle Campus
Full-time, Continuing contract

Rewarding opportunity offering career development

Friendly and collaborative work environment

Level 5 from $77,437 pa + 14.25% super

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the role

Reporting to the Administration Coordinator, you will provide high level administrative support for the School of Nursing and Midwifery’s clinical placement program. You will ensure placements align with curriculum needs, work closely with academic staff, clinical partners, and students to meet regulatory and accreditation standards. The role also contributes to continuous improvements to enhance the effectiveness of the clinical placement program.

Key Responsibilities

Manage student placements in clinical settings to meet curriculum, accreditation, and regulatory standards while ensuring effective collaboration with stakeholders.

Act as the main contact for students, providing guidance, resolving placement issues, and ensuring necessary support during their clinical experience.

Maintain strong partnerships with clinical sites, facilitate communication between all parties, and ensure effective collaboration for placement success.

Oversee administrative processes, maintain accurate placement records, and ensure compliance with university, legal and relevant NSW Ministry of Health requirements.

Lead and mentor administrative staff, oversee task delegation, and support professional development to maintain high service standards.

Organise clinical placement-related events, including orientations and training sessions, ensuring smooth execution and logistics.

Identify and implement enhancements in placement processes and policies, aligning with best practices and university objectives.

Provide effective and efficient administrative support and assist the School Manager and Professional Placement Administration Coordinator in supervising the administrative function.

Compiling and assisting with reports, typing of correspondences, submissions, statistical summaries and data sets.

Assisting the Head of School with the management and review of policies, procedures, guidelines and forms.

Coordinate meetings, prepare minutes and organise correspondence for meetings.

Qualifications, skills & experience

Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.

Demonstrated administrative capability with previous experience within a university or tertiary environment, would be highly desirable.

Highly developed communication skills, with the ability to build effective relationships, engage and influence stakeholders.

Excellent operational, organisational and administrative skills, including the ability to manage multiple competing priorities.

High level proficiency in various software packages, including the Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and timetabling programs (Allocate, Sonia, CELCAT), and video-conferencing tools.

An effective knowledge of the contribution that policies, procedures and data sets make to the achievement of the University’s strategic objectives.

Ability to collaborate across multifunctional teams, providing a high level and responsive service.

Proven record in the preparation of high quality documentation with excellent accuracy and attention to detail.

Benefits

Fast paced environment with opportunity for professional growth

Generous training and development opportunities

Join the University supporting its students and staff to achieve their career goals – in a personal and positive environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applicants who have previously applied, need not apply.

Applications closing date: 17June 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Melissa Schmidt [email protected]

Unsolicited contact from recruitment agencies will not be entertained.