• Faculty of Health Medicine and Behavioural Sciences
• Full-time, fixed-term position through to 1st January 2027.
• Base salary will be in the range $91,658 - $98,330 + 17% Superannuation (HEW Level 6)
• Primarily based at our Historical Herston Campus but with flexibility to work across our St Lucia and Dutton Park Campuses

About This Opportunity

We are looking for a driven, organised, and highly skilled Senior Executive Assistant to provide exceptional executive and administrative support. In this pivotal role, you will serve as a primary point of contact for the HMBS Executive Office, managing sensitive information and data with the utmost confidentiality. Your ability to communicate effectively, build strong relationships, and prioritise tasks in a fast-paced environment will be essential as you independently meet deadlines and manage competing priorities.

As part of the HMBS Executive Office professional team, you will contribute to a culture of continuous improvement and a positive workplace environment. The HMBS Faculty values flexibility, offering work arrangements that can be tailored to suit the role and your needs.

Key responsibilities will include:

• Executive Support & Diary Management: Efficiently manage electronic diaries for senior staff, including scheduling meetings, coordinating complex travel arrangements, and prioritising daily workflows. Provide comprehensive administrative support by handling confidential information, drafting correspondence and documents, and ensuring alignment with University policies and procedures.
  
• Office Administration & Financial Coordination: Maintain effective administrative systems to support office operations, including managing reimbursements, reconciling accounts, overseeing financial delegations, and preparing budgets in accordance with University financial protocols.
  
• Project, Event & Committee Coordination: Support portfolio-relevant projects, organise functions and workshops, and coordinate meetings and committee activities. This includes preparing agendas and minutes, managing documentation, and liaising with internal and external stakeholders to ensure smooth execution.
  
• Stakeholder Engagement & Strategic Awareness: Act as a primary liaison for a broad range of inquiries from University staff, students, government, and industry professionals. Maintain up-to-date knowledge of departmental operations, University projects, and key personnel to support informed decision-making and proactive communication.

For a full position description please contact [email protected]

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• Salary packaging options

About You

Candidates require superior interpersonal, communication and senior stakeholder engagement skills as well as the ability to prioritise their own workload and work independently to meet deadlines.

• A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.
• Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status.
• Level of sensitivity when dealing with confidential matters.
• Excellent stakeholder management, such as the ability to effectively handle, escalate and follow up with stakeholders.
• Sound problem solving skills and judgment in resolving or redirecting issues.
• Broad understanding of administration procedures, organisational structures and functions of the University of Queensland.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, criminal check.

Questions?

For more information about this opportunity, please contact Faculty Executive Manager HMBS, Zoe Cahill at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Sunday 15th June at 11.00pm AEST (R-52027). Please note that interviews have been tentatively scheduled for week commencing 23rd June.