Managed With Grace is a boutique life admin and personal concierge service for busy professionals and families. We’re looking for a clear‑thinking Administration & Personal Assistant who communicates brilliantly, works comfortably without supervision, and enjoys bringing creative ideas to life as our business evolves.

What the role offers:

Meaningful impact – your organisation and communication skills give clients back precious time.

Autonomy with support – structure your workday independently while aligning priorities with client needs and collaborating closely with the founder.

Scope for creativity – spot inefficiencies, design new processes and pilot fresh service ideas.

Long‑term growth – as the company scales, so will your opportunities for responsibility, learning and progression.

Flexibility – 20‑30 hours per week, school‑friendly hours and a mix of WFH, time in the office and local trips for errands. Open to offering a fulltime position.

A week in the role might include:

Triaging inboxes, calls and “call my assistant” requests, maintaining a professional, empathetic tone.

Coordinating appointments, trades and travel, keeping multiple calendars in sync.

Managing technology platforms, including the CRM, task boards and dashboards.

Drafting concise client communications, proposals and summary reports.

Researching suppliers, negotiating quotes and booking services.

Documenting SOPs, suggesting automations and preparing basic performance snapshots.

Tackling the occasional unexpected request (because life‑admin rarely follows a script).