Who We Are

NextGen Jobs is a forward-thinking Group Training Organisation (GTO) dedicated to equipping Australian organisations with a digitally fluent and future-ready workforce. We specialise in apprenticeships and traineeships across high-demand sectors such as clean energy, information technology, advanced manufacturing, health services, and professional services, ensuring alignment with Australia's evolving economic landscape.

Our commitment lies in creating hands-on employment and training opportunities for career seekers. Through tailored programs, we bridge the gap between education and industry, providing real-world training that fosters practical skills and industry readiness.

Join Our Team as an Administration Support Star!

Are you a detail-driven team player with a passion for keeping things running smoothly? Reporting to our Administration Manager, you’ll play a critical role in supporting the team by keeping apprentice, trainee, and host business records accurate and compliant.

You'll work closely with our Field Officers to ensure every apprentice’s journey starts strong, with all the right paperwork and a smooth orientation. If you're organised, proactive, and thrive in a fast-paced environment, we want to hear from you!

What you’ll be doing:

Be the go-to support for our Field Officers, keeping documentation and compliance on track.

Keep our apprentice, trainee, and host business records accurate and up to date.

Organise and maintain records to ensure full compliance.

Collect and verify important apprentice documents, including training contracts, risk assessments, employment records, and right-to-work info, ensuring all data is accessible.

Manage incoming and outgoing mail to keep things moving smoothly.

Respond to team queries and provide the data and documents they need—fast.

Help keep the office running like clockwork by flagging issues and supporting daily operations.

Lend a hand with operational audits and compliance checks.

Tackle admin requests with professionalism and a “can-do” attitude.

Pitch in with general admin duties to support the wider team.

What you'll bring:

Strong communicator—both written and verbal.

Self-motivated, proactive, and highly organised with great attention to detail.

Resilient, adaptable, and able to juggle multiple tasks.

A team player who thrives on successful outcomes.

Knowledge of GTO compliance, apprenticeships, traineeships, or the VET system is a plus!

Full driver’s licence and ability to meet employment screening requirements.

Why NextGen Jobs?

Be part of a collaborative and supportive team that’s passionate about growing participation in life-changing apprenticeship and traineeship programs.

Enjoy a varied and engaging role, you’ll make a real impact by keeping our operations running smoothly.

Play a key behind-the-scenes role in setting apprentices and trainees up for success through accurate records, smooth onboarding, and compliance support.

Work in a mission-driven environment where your attention to detail and organisational skills truly matter.

Gain valuable experience across admin, compliance, and operational support, perfect for someone looking to grow their career in the training or employment sector.

Join a team that values your contribution, celebrates collaboration, and empowers you to be an indispensable part of the process.

At NextGen Jobs, our mission is to empower individuals to thrive in the jobs of the future, today. We are committed to fostering diversity, equity, and inclusion, ensuring all voices are valued and respected in the journey towards a skilled and sustainable workforce.

For more information about NextGen Jobs visit www.nextgenjobs.org.au