Executive Assistant

Down Syndrome Western Australia
Belmont, WA
A$80,000-$90,000 p/a
Administration & Office Support → PA, EA & Secretarial
Contract
On-site

Posted 18 days ago


Key Responsibilities:

Executive Support

• Monitor and triage the CEO’s email inbox, draft routine responses, and escalate urgent matters

• Coordinate CEO schedule and calendar, ensuring alignment with key priorities and deadlines

• Support preparation of Board papers, minutes, and meeting packs; manage follow-up actions and correspondence

• Draft internal and external correspondence, briefings, and communications on behalf of the CEO

• Maintain confidential records and governance documentation

Project and Compliance Support

• Support the delivery of defined internal projects, such as:

Volunteer Program coordination

Archive and storage project

• Assist with monitoring and tracking compliance obligations and reporting timelines

• Help maintain policy review schedules, register updates, and governance workflows

Administrative Coordination

• Organise meetings, travel arrangements, and appointments as required

• Assist with formatting documents, reports, and presentations

• Provide general administrative support to reduce the CEO’s workload and improve operational efficiency


Key Selection Criteria:

Essential

• Proven experience in executive or high-level administrative support

• Excellent communication skills, with the ability to draft professional correspondence

• Strong organisational skills and the ability to manage competing priorities

• High attention to detail and commitment to meeting deadlines

• Discretion in handling confidential and sensitive information

• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)

• Ability to work independently with initiative and judgement

Desirable

• Previous experience in a not-for-profit, disability, or community services organisation

• Understanding of NDIS or governance frameworks

• Experience supporting projects or systems improvement

• Familiarity with digital platforms such as SharePoint or Google Workspace

Conditions of Employment

• The role is governed by the Social, Community, Home Care and Disability Services Industry Award (SCHADS), Level 4.1

• 15.2 hours per week, specific days to be negotiated

• The position is offered as a 12-month fixed-term contract

• A current National Police Check, NDIS Worker Screening, and Working with Children Check are required

Position Specifications

• Autonomous role, high level of personal responsibility

• Demanding, and busy role

If you have any questions regarding the role, please reach out to [email protected].


About Down Syndrome Western Australia

Belmont, WA, Australia

This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.

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