Key Responsibilities:

Executive Support

• Monitor and triage the CEO’s email inbox, draft routine responses, and escalate urgent matters

• Coordinate CEO schedule and calendar, ensuring alignment with key priorities and deadlines

• Support preparation of Board papers, minutes, and meeting packs; manage follow-up actions and correspondence

• Draft internal and external correspondence, briefings, and communications on behalf of the CEO

• Maintain confidential records and governance documentation

Project and Compliance Support

• Support the delivery of defined internal projects, such as:

Volunteer Program coordination

Archive and storage project

• Assist with monitoring and tracking compliance obligations and reporting timelines

• Help maintain policy review schedules, register updates, and governance workflows

Administrative Coordination

• Organise meetings, travel arrangements, and appointments as required

• Assist with formatting documents, reports, and presentations

• Provide general administrative support to reduce the CEO’s workload and improve operational efficiency

Key Selection Criteria:

Essential

• Proven experience in executive or high-level administrative support

• Excellent communication skills, with the ability to draft professional correspondence

• Strong organisational skills and the ability to manage competing priorities

• High attention to detail and commitment to meeting deadlines

• Discretion in handling confidential and sensitive information

• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)

• Ability to work independently with initiative and judgement

Desirable

• Previous experience in a not-for-profit, disability, or community services organisation

• Understanding of NDIS or governance frameworks

• Experience supporting projects or systems improvement

• Familiarity with digital platforms such as SharePoint or Google Workspace

Conditions of Employment

• The role is governed by the Social, Community, Home Care and Disability Services Industry Award (SCHADS), Level 4.1

• 15.2 hours per week, specific days to be negotiated

• The position is offered as a 12-month fixed-term contract

• A current National Police Check, NDIS Worker Screening, and Working with Children Check are required

Position Specifications

• Autonomous role, high level of personal responsibility

• Demanding, and busy role

If you have any questions regarding the role, please reach out to [email protected].