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Executive Officer, Chief Medical Officer

St John of God Health Care
Perth, WA
A$98,060-$101,630 p/a + super + salary packaging
Administration & Office Support → PA, EA & Secretarial
Full-time
Hybrid

Posted 3 days ago


Welcome to St John of God Health Care

St John of God Health Care is one of the largest private providers of health care services in Australia, employing more than 16,000 employees (caregivers). We operate 26 hospitals and services comprising more than 3,300 hospital beds, including home nursing, disability services and social outreach programs.

As a Catholic, not-for-profit group, we invest all profits to the communities we serve by updating and expanding our facilities and technology; expanding existing services and developing and acquiring new services; and providing Social Outreach services to people experiencing disadvantage to improve health and wellbeing.

Your role at St John of God Health Care
The Executive Assistant role is required to provide a high level of executive and administration support to the Chief Medical Officer (CMO) and their team as required.

The Position

  • Provides high level confidential executive and administrative support to the Chief Medical Officer (CMO).
  • Complex diary and email management proactively scheduling, organising and prioritising meetings.
  • Manage communications preparing correspondence and memos and liaising with internal and external stakeholders on behalf of the CMO.
  • Prepares agenda papers, undertakes minute proceedings, prepares correspondence, circulates documentation and provides support for meetings and committees as directed.
  • Event management: arranging workshops and functions
  • Prepare presentation material for visits, meetings, conference appointments and provide briefing as necessary.
  • Undertaking research and collating relevant information and reports.
  • Supporting the development and implementation of projects by tracking progress and assisting in meeting deadlines.
  • Arranging travel.
  • Preparation of orientation plan and material to new team members.
  • Produce high quality documentation.
  • Process expense claims.
  • Be aware of and work in accordance with the SJGHC policies and procedures, including Equal Opportunity, Confidentiality and Privacy.
  • Maintain a flexible attitude to the daily schedule to address unexpected changing priorities.

You will have extensive previous Executive Assistant experience in a comparable role supporting a senior executive, demonstrating your ability to manage high-level responsibilities with professionalism and efficiency. You will possess highly developed and effective interpersonal skills, enabling you to build strong working relationships and communicate confidently with a wide range of stakeholders. A critical requirement of this role is the ability to maintain strict confidentiality at all times, exercising sound judgment and discretion in handling sensitive information.

To succeed in this role, you will demonstrate excellent written communication skills, including the ability to draft clear and professional letters, memos, agenda preparation and minute writing, standard reports, and other correspondence. You will bring highly developed time management, project management, and organisational skills, allowing you to effectively prioritise tasks and meet deadlines.

You will demonstrate the ability to work with a variable workload with minimal supervision, showing initiative and being self-directed. In addition, you will possess well-developed research and report writing skills, enabling you to analyse information and present it in a concise and meaningful way. Previous experience in health and medical administration will be advantageous.

All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

  • Novated leasing
  • work related expenses
  • self-education and
  • additional superannuation
  • Salary: $98,060 to $101,630 per annum plus 11.5% superannuation
  • Permanent full-time role, working 76 hours per fortnight
  • Based in our Perth CBD Office
  • Working from home arrangements in place
  • Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
  • A healthy work-life balance through flexible work options, additional purchased leave and well-being programs
  • Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
  • Employee support through our dedicated free Employee Assistance Program (EAP)

For general enquiries regarding the recruitment process (including access to the position description), please contact Mel Schook, Team Leader Recruitment, on (08) 6116 0534.

For enquiries regarding specific details relating to the team or role please contact Amanda Ford-Critten, Executive Assistant GCEO Executive Office on (08) 6116 0010.

If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.


About St John of God Health Care

Murdoch, WA, Australia
Healthcare & Medical
5001-10000 employees

St John of God Health Care (SJGHC) is a leading health care provider, with private hospitals, home nursing, pathology and social outreach services throughout Australia, New Zealand, and the wider Asia-Pacific region.

As a Catholic not-for-profit group SJGHC return all profits to the communities we serve by updating and expanding our facilities and technology; expanding existing services and developing and acquiring new services; and providing social outreach services to people in need to improve health and wellbeing.

With more than 120 years of experience in health care, we have an excellent reputation for providing quality health services to metropolitan and regional communities.

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