Clerical Assistant - Student Services | St Matthew's Catholic School, Mudgee (Secondary Campus)

Permanent | Part-time (46 hours per fortnight)

Commencing Term 1, 2026

Hourly rate ranging from $36.12 - $39.45 depending on qualification & experience

Access to Fitness Passport & Salary Packaging

About the Role

St Matthew's Catholic School (Secondary Campus) is currently seeking a Clerical Assistant - Student Services to support the administration function and provide front-line support to students, staff, and families through the efficient operation of the Student Services Office.This position is responsible for for a variety of administrative, hospitality, and first aid duties that contribute to the operational efficiency of the school.

Key responsibilities:

Provide a professional, warm, and welcoming presence at the Student Services counter.

Support students, parents, and staff with enquiries in a courteous and timely manner.

Manage student attendance records and reports using the school management system (Compass).

Administer first aid and student medications; maintain Sick Bay records and supplies.

Update and maintain student and family information on Compass.

Prepare and maintain first aid kits for excursions and playground duties.

Process and distribute correspondence, bus forms, and student documentation.

Provide backup support to the school Receptionist as needed.

Contribute to a positive, efficient, and confidential office environment.

Click here to view formal position description

About You

• Ability to build positive, professional relationships with students, staff, and families.
• Strong administrative, organisational, and communication skills, with attention to detail.
• Capacity to work collaboratively.
• Proficiency in Microsoft Office and Google Suite.
• Ability to maintain confidentiality and discretion in all aspects of work.
• An understanding of and commitment to the mission of Catholic Education.
• Must have First Aid Certificate or willing to obtain.
• Certificate IV or higher in Business Administration (or equivalent experience).

About Us

Responsible for 33 schools, approximately 9,600 students and 1,700 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

St Matthews Catholic School, located in Mudgee, NSW, offers Kindergarten to Year 12 education in a thriving community. With unprecedented growth over the past decade, our multi-campus system now accommodates over 1000 students. Our Primary Campus delivers exceptional learning experiences for Kindergarten to Year 6 students, while our secondary campus experiences remarkable enrolment growth. Committed to a faith-centered education, we foster academic, spiritual, and personal growth. Our vibrant community is founded on strong values, providing a rewarding work environment amidst the picturesque beauty of Mudgee.

Click here to find out more about St Matthew’s Catholic School, Mudgee.

Why Work with Us?

• A supportive, inclusive, and faith-filled school community
• Professional learning and development opportunities
• Competitive remuneration package with access to wide range of employee benefits
• Access to Fitness Passport & Salary Packaging

Click here to find out more about Mudgee, NSW.

How to Apply

If you’re looking to make the next step in your teaching career, we would like to hear from you! Click “Apply” to be taken to our online application portal where you will be asked to complete our online application form. All applications will require:

An updated CV/Resume

A cover letter addressing the selection criteria outlined in the “About You” section of this advertisement

Contact details of appropriate referees

All supporting documentation (statements of service, transcripts, identification, WWCC etc)

Applications must be submitted by 11:55pm on 18 November 2025.

Please note that the CEDB intends to fill this vacancy as quickly as possible and therefore will close the job as soon as the right candidate is found. We encourage you to apply right away!

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

Further details of this position can be obtained by contacting Lisa Isaksen on (02) 6372 1742.

CEDB is committed to instilling Safe Child standards in all our schools and CEDB with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Employee Working with Children Check is required for this position.

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.