Administration Assistant / Attendance Officer | St Mary's Catholic School, Wellington

Permanent | Part-time (68 hours per fortnight)

Commencing Term 1, 2026

Hourly rate ranging from $36.12 - $39.45 depending on qualifications and experience

Access to Fitness Passport & Salary Packaging

About the Role

St Mary's Catholic School, Wellington is seeking a dedicated and high organised Administration Assistant / Attendance Officer to join the administration function, commencing Term 1 2026. This role is fundamental to the operational efficiency of the school office and provides administrative, financial, and clerical support to the Principal and broader school community.

Key responsibilities:

Manage school finances — accounts, payments, reconciliations, school fees, budgets, and financial reporting.

Oversee daily student attendance, absences, and data accuracy in COMPASS.

Communicate with parents, staff, and external stakeholders professionally and promptly.

Provide front-office reception, correspondence, enrolment, and general administrative support.

Coordinate school events, excursions, and bookings.

Maintain filing systems, records, and databases; administer basic first aid when required.

Ensure compliance with Work Health and Safety (WHS) procedures and report hazards.

Click here to view the formal position description

About You

• Strong administrative and organisational skills with attention to detail.
• Excellent interpersonal and communication skills.
• The ability to maintain confidentially and discretion.
• Competence in Microsoft Office, COMPASS, and financial software (TECH1 preferred).
• A proactive, flexible approach with the ability to work collaboratively in a team.
• A commitment to the ethos and values of Catholic education.
• Previous experience in a school administrative environment (preferred).
• Working with Children Check (WWCC).
• First Aid Certificate (or willingness to obtain).

Click here to find out more about Wellington, NSW.

About Us

Responsible for 33 schools, approximately 9,600 students and 1,700 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

Nestled in Wellington, NSW, St Mary's Catholic School is a beacon of educational excellence inspired by its namesake, St Mary MacKillop. Founded on a rich tradition of Catholic education, our school cultivates a nurturing environment that encourages students to reach their full potential. Through a collaborative partnership between school, parents, and parish, we strive to foster a love of learning and spiritual growth. Our dedicated team of educators provides a holistic education that values academic achievement, personal development, and community engagement. With a focus on creating a safe and inclusive environment, St Mary's embraces diversity and encourages students to become compassionate, responsible, and active members of society.

Click here to find out more about St Mary’s Catholic School, Wellington.

Why Work with Us?

• Supportive school community
• Career growth - access to professional development and mentoring programs to help you thrive
• Diverse opportunities
• Work-life balance - enjoy the balance of fulfilling work with lifestyle-friendly benefits
• Access to Fitness Passport & salary packaging

How to Apply

If you’re looking to make the next step in your career, we would like to hear from you! Click “Apply” to be taken to our online application portal where you will be asked to complete our online application form. All applications will require:

An updated CV/Resume

A cover letter addressing the selection criteria outlined in the “About You” section of this advertisement

Contact details of appropriate referees

All supporting documentation (statements of service, transcripts, identification, WWCC etc)

Applications must be submitted by 11:55pm on 18 October 2025.

Please note that the CEDB intends to fill this vacancy as quickly as possible and therefore will close the job as soon as the right candidate is found. We encourage you to apply right away!

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

Further details of this position can be obtained by contacting the school on 02 6845 1822.

CEDB is committed to instilling Safe Child standards in all our schools and CEDB with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Employee Working with Children Check is required for this position

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.