We are seeking an enthusiastic administrative assistant that enjoys liaising with staff and clients. The successful applicant will be provided with extensive training by our friendly team.

Our clinic hours are 7:30-6:00pm Monday - Friday. The successful applicant will be required to work approximately 20 hours per week.

Monday 7:30am-2:30pm

Wednesday 2:30pm-6pm

Thursday 7:30am-2:30pm

Friday 7:30am-11am

You would be required to:

Prepare letters, invoices using Microsoft Word, Excel, Zanda and Xero

Calendar Management

PA Duties to the Director

Greeting clients

Answering incoming calls and responding to patient enquiries

Providing administrative support

Action incoming emails, forward and send emails accordingly

Maintain good communication with all team members

Process EFTPOS payments

Process Medicare and Private Health Claims

Scanning documents and saving them in patient’s files

General upkeep and tidying of common areas including kitchen and bathrooms

Provide a summary at the end of each day to list what has been done successfully and what is pending

The requirements for this role include;

Reliable, trustworthy and have a happy can-do attitude

Excellent people skills

Able to multi-task, prioritise, use initiative, follow-through on tasks and communicate clearly

Flexibility to cover annual/sick leave when required

High level of knowledge in Microsoft Office, including Excel, Outlook and Word

Excellent communicator - verbal and written grammar essential

Excellent time management skills

Motivated and enthusiastic attitude

Works well in a close-knit team environment

Capable of working without supervision