We’re looking for a detail-oriented and reliable Administrative Assistant to join our team at ORTC. In this role, you’ll work closely with our Finance & Operations Manager and Managing Director, supporting day-to-day financial administration and keeping our office running smoothly. You’ll be responsible for accounts payable and receivable, reconciliations, purchase order processing, invoice processing, and general office management.

This is a great opportunity for someone looking to grow their career within a supportive, fast-paced team, offering room to develop your skills across finance, operations, and administration as the business continues to expand.

Key Responsibilities

Manage accounts payable and receivable, including invoice entry, payment processing, and follow-ups on overdue accounts.

Reconcile bank and credit card statements and assist with monthly reporting and end-of-month processes.

Maintain accurate financial records and assist with data entry in accounting software.

Provide general administrative support to the Finance & Operations Manager and Managing Director.

Manage the office environment, ordering supplies, coordinating maintenance, and keeping things running efficiently.

Assist with payroll processing and leave tracking.

Support ad hoc projects and tasks across the team as needed.

About You

Strong attention to detail and a high level of accuracy in all financial and admin tasks.

Previous experience in accounts, bookkeeping, or finance admin is highly desirable.

Proficient in Microsoft Office and comfortable using accounting/payroll systems (e.g., Xero, MYOB, or similar).

Highly organised with the ability to prioritise tasks and work independently.

Clear communicator, both written and verbal, with a proactive approach to problem-solving.

Friendly and adaptable, with a team-first mindset.

If you're someone who thrives in a small, fast-paced team and enjoys variety in your day, we'd love to hear from you. Join ORTC and play a key role in supporting the financial heartbeat of the business while keeping our operations running smoothly.

Benefits

Access to a modern office space with an on-site gym.

A hybrid work model to ensure a healthy work-life balance.

$1300 Product Allowance.

Quarterly dinners and staff events to celebrate our team's hard work and success.

Monthly Birthday celebrations.

Competitive salaries and a commitment to our team's well-being.

An early end to your workday, promoting a life outside of work.

The ORTC Values

The Customer: Our customers are the guiding force in everything we do. We are dedicated to delivering an exceptional customer experience.

Quality: We are uncompromising and relentless in our pursuit of quality in all areas. From our products, to our customer service we embody an unwavering commitment to quality.

Good People: We are humble, hard working and fun. The people you want to work with and have dinner with after, who treat their peers like family and customers like friends. We accept and respect others for who they are and how they work.

One Team, One Goal: We are uncompromising and relentless in our pursuit of quality in all areas. From our products, to our customer service we embody an unwavering commitment to quality.

Celebrate: We celebrate. The little wins, the big wins, and the milestones...But most importantly we celebrate each other.

Why Not?: We are a team of optimists who thrive on challenging the status quo. We firmly believe that when you dream big, anything is possible.

Make It Count: We seize every opportunity and strive to be 1% better every day. We embrace growth, recognising that each day presents potential for progress. Learn and improve through every experience.

Application Process

Interested candidates must submit a resume and cover letter to [email protected]