Welcome to Hawk Logistics, a prominent leader in the logistics industry based in Melbourne, Victoria. With strategic depots across Adelaide, Griffith, Melbourne, Brisbane, and Sydney, our operations span nationally, enabling us to deliver exceptional service coast to coast.

As a dynamic, fast-paced, and team-driven enterprise, we pride ourselves on providing innovative solutions tailored to meet the diverse needs of our customers. Our commitment to innovation is matched by our rapid growth and a strong belief that our success is driven fundamentally by our people.

Today, we stand strong with over 500 dedicated employees and an enthusiastic management team deeply invested in harnessing technology to enhance our processes and operations. At Hawk Logistics, every team member is valued, and we are committed to fostering a supportive and inclusive environment where all can thrive.

We are currently seeking an experienced Administration Assistant to join our Adelaide Administration Team based at our Dry Creek depot.

Join us and be a part of a thriving company that puts its people at the heart of its success!

About You:

Ability to perform in a fast-paced environment.

Strong communication skills.

Intermediate computer skills.

Highly organised and has attention to detail.

Ability to meet deadlines.

Demonstrates Initiative.

TMS experience.

About the Role:

Monday - Friday – 9:00am to 5:00am (on site role)

Receiving and dispatching paperwork ensuring all the paperwork is being submitted daily.

Uploading delivery paperwork into TMS and customer portals

Paperwork includes signed delivery paperwork, pickup paperwork and driver timesheets.

Ensuring the submitted paperwork is complete and correct.

Reconciling and chasing the missing paperwork.

Keying in Pallet dockets in 2ic and raising the OFF dockets.

Answering all SA admin queries in a timely manner.

Providing paperwork to Customers and internal team members when requested.

Pallet docket amendments in 2ic as necessary, + notifying customers of discrepancies.

Liaising with customers, drivers, cross dock & other admin staff.

Maintaining a high level of data integrity.

Scanning-Filing-processing paperwork daily and accurately.

Actively engage with drivers to resolve the recurring issues.

Proactive approach in identifying the admin gaps, issues and resolving them.

What’s in it for you?

Generous remuneration + 12% super.

Permanent full-time role.

A safety-first and supportive culture.

Be part of a growing business with long-term opportunities.

Autonomy in your role.

All applicants must be entitled to work in Australia and be prepared to undergo a criminal history check, pre-employment medical and/or drug & alcohol testing as required.

Hawk Logistics P/L embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including, the First Nations Peoples, and those of all ages, genders and abilities.

Ready to take the next step in your logistics career?

To be considered for this opportunity, please submit your resume and a cover letter outlining your relevant experience and why you're the right fit for this role.