About us

The Portable Long Service Authority (the Authority) is a self-funded statutory body established to administer the Long Service Benefits Portability Act 2018. The Act, together with the Long Service Benefits Portability Regulations 2020 provide a Portable Long Service Benefits Scheme. The Authority plays an important role in allowing workers in the community services, contract cleaning and security industries to build up long service benefits based on time in their industry rather than with a single employer. We foster an inclusive and collaborative culture that celebrates achievements and allows everyone to contribute to our success.

About the role

The Records and Information Management Officer plays a key role in ensuring efficient and compliant recordkeeping throughout the Authority. This position collaborates with various business units to ensure records are maintained in accordance with legislative requirements and PROV standards by offering guidance, training, and support, fostering a culture of records compliance among staff. The role also supports the ongoing management and improvement of the Authority's records system (Records365) to ensure it meets organisational needs.

About you

You will bring a strong foundation in records and information management, along with a proactive mindset and attention to detail. Specifically, you will have:

• Proven experience promoting and communicating best practices in information and records management across an organisation.
• A track record of identifying and recommending improvements that support business needs and align with information security standards and records management policies.
• A solid understanding of relevant legislation, with experience applying Public Record Office Victoria (PROV) guidelines and standards.
• Familiarity with maintaining and reviewing classification schemes and retention schedules in line with RDAs, ensuring accurate organisation and management of records.
• Hands-on experience managing electronic records systems (ideally Records365), including user roles, metadata, naming conventions, and compliance with a Business Classification Scheme.

Why work at the Authority

• Located in the heart of Bendigo, where you can enjoy a modern and collaborative working environment with open plan workspaces, fully equipped meeting rooms, and state-of-the-art facilities
• Keen to be part of an evolving regulator protecting workers entitlements and ensuring all employers are compliant with their obligations.
• We value work-life balance and offer hybrid working options, including two days of work from home per week.
• You can benefit from above award wages and annual salary increases under the Victorian Public Service Enterprise Agreement.
• Your well-being is important to us, which is why we offer a free and confidential Employee Assistance Program, as well as other health and well-being initiatives.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and cover letter addressing the key selection criteria.

Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

We welcome applicants from a diverse range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ, people with disability, as diversity and inclusion drives our success.