About Hab Shifa

Hab Shifa is Australia’s leading Black Seed Oil and functional wellness brand. With over 15 years of market leadership, our products are distributed through major retailers, pharmacy chains (Chemist Warehouse, etc), natural health distributors, and online platforms in Australia and globally.

We are at the intersection of science, tradition, and innovation—committed to transparency, efficacy, and global health impact.

Role Overview

We are looking for a sharp, analytical, and operations-savvy Finance operations Executive to work directly with the CEO and leadership team. This is a onsite role that combines financial analysis, supply chain and operations oversight, and day-to-day management of admin/accounts staff.

The successful candidate will play a key role in ensuring the financial health of the company, driving operational efficiency, and providing insights to support strategic decisions.

Key Responsibilities

1. Financial Analysis & Business Reporting

Prepare monthly financial reports, P&L summaries, and budget variance analyses

Support annual budgeting, forecasting, and scenario planning

Conduct margin and pricing analysis across product lines and channels

Track key financial KPIs, including revenue by channel, inventory costs, gross margins, and marketing ROI

Liaise with external accountants to ensure compliance and accurate statutory reporting

2. Operational Oversight

Oversee order processing, fulfillment coordination, and stock reconciliations

Monitor and optimize inventory levels across 3PLs and distributors (Chemist Warehouse, Health World, Unique, etc.)

Manage supplier invoices, costings, and internal approval workflows

Track logistics KPIs (order accuracy, lead times, returns, etc.) and drive continuous improvement

Support new product onboarding across systems and ensure operational readiness for launches

3. Staff & Admin Management

Supervise a small internal team handling admin, data entry, and accounts support

Allocate and oversee day-to-day tasks (e.g. invoicing, customer order issues, purchase orders)

Coordinate performance reviews, training, and upskilling for back-office staff

Act as bridge between operations, finance, and sales/marketing teams

4. Strategic Support & Commercial Projects

Lead or support commercial analysis for product innovation, market expansion, and partnerships

Build dashboards and models to support business cases or investment decisions

Support the CEO and external consultants with data for capital raises, grant applications, or partner discussions

Requirements

Bachelor’s degree in Business, Finance, Economics, Accounting or related field

Minimum 4+ years experience in business analysis, operations, or finance roles (FMCG or health/wellness preferred)

Strong Excel/Google Sheets skills (pivot tables, lookups, financial modeling)

Comfortable using Xero, Cin7 (or similar ERP/inventory systems),

Excellent attention to detail, high integrity, and strong organizational skills

Prior experience managing junior team members or admin staff is a must

What We Offer

Competitive salary and performance incentives

Hands-on experience working across multiple business units (finance, ops, marketing, product)

Opportunity to shape the growth of a respected Australian wellness brand

Collaborative, fast-paced, purpose-driven culture

To Apply

Please send your CV and a cover letter to [email protected]