Are you a capable finance professional who enjoys working outside the box?

We’re looking for a Coordinator, Finance & Operations to bring strong financial and accounting skills — and a willingness to pitch in across our small, high-performing team.

THE ORGANISATION

Community foundations in Australia have entered a period of sustained growth – in reach, scope and depth – and represent one of the most important system-change opportunities in the community context. This is especially relevant among communities experiencing economic disruption and persistent disadvantage given that, by and large, Australia has seen a decline in community-led governance of local capital for community-determined purposes.

Our shared project at Community Foundations Australia (CFAustralia) aims to fundamentally address this situation through ongoing reform and policy change, community processes and citizen participation, and development of foundations and fund structures within enabling networks and ecosystems at the community level. If we are successful as a field catalyst, Australia will see the emergence of a network of durable community foundations and associated community funds with a growing commitment to community wellbeing, fairness and equity.

BENEFITS AND CULTURE

Pioneering field catalyst model of support for community foundations network

Small, agile national team

Commitment to work/life balance and team wellbeing

THE ROLE

The Coordinator, Finance & Operations reports to and supports the Director, Finance & Operations and is responsible for assisting in the efficient and effective administration of CFAustralia’s financial system, programs and processes.

TASKS & RESPONSIBILITIES

The key accountabilities of the Coordinator, Finance & Operations are:

1. Financial Management & Reporting

Perform end-to-end processing of financial transactions, including accounts payable, accounts receivable, payroll, and general ledger management

Maintain fixed asset register

Prepare accurate and timely monthly, quarterly, and annual financial statements in compliance with Australian Accounting Standards (AAS) and relevant regulations

Assist in the preparation of financial reports for the FROG (Finance, Risk, Operations and Governance) Committee and Board of Directors

Issue membership invoices for new memberships and renewals

2. Compliance and Risk Management

Prepare and lodge financial reports to the ATO including monthly IAS and Quarterly BAS

Maintain the Compliance Register to reflect the organisations status with respect to taxation and superannuation compliance

Assist in the preparation for and coordination of the annual external audit

Assist in the development and monitoring of internal controls to safeguard the organisation’s assets and ensure financial integrity

3. Budgeting and Cash Flow Management

Assist senior leadership in preparing budgets and quarterly budget forecasts

Assist in recording the approved budgets and budget forecasts in Xero

Work with the Director, Finance & Operations to track and review budget performance and assist in developing cost control measures

Assist in developing and managing cash flow projections to ensure the organisation’s financial stability and to maximise investment returns from cash holdings

Monitor the organisations cash term deposits and assist in preparing recommendations for re-investment

4. Grant and Funding Management

Assist in financial management implementation suitable to support the organisation’s pooled fund approach and value initiatives

Assist in the preparation of financial reports required for acquittal purposes

Support the delivery of resource transfers to members and reporting on outcomes

Maintain schedule of funding arrangements including grant obligations, reporting dates and requirements

5. Operations

Support the Director Finance & Operations in designing policies and systems including employee-related systems, and software tools (e.g. Monday.com)

Assist in Melbourne office management

Assist in operations tasks as needed – for example, in organisation of events and team offsites

Assist in travel and venue bookings as needed

SKILLS AND EXPERIENCE REQUIRED

A relevant tertiary qualification in Accounting preferred

First class organisational and communication skills

Proficiency in use of Xero, and MS Office Suite, especially Excel

Ability to operate professionally at all levels and interact effectively with key stakeholders

Experience in the not-for-profit or small-organisation context (advantageous)

PERSONAL ATTRIBUTES

Integrity: honest, reliable, trustworthy

Capable, committed and accountable: able to work with high level of autonomy, sound work ethic, effective time management and prioritisation

Ability to deliver quality outcomes through attention to detail and accuracy

Initiative, resourcefulness and self-motivation

Flexible with a can-do attitude, and a sense of humour.

Team player who enjoys working collaboratively with others

How to Apply

Please send your CV and a short cover letter using the subject line Coordinator, Finance & Operations – Application.

For enquiries, contact Jenny Chang, Director Finance & Operations at [email protected]

Find out more about us at www.cfaustralia.org.au