• Wonderful position in a great team | Malvern-based
• $40 - $45 per hour + super dep on exp | 4 or 5 day week!
• Easy access via tram or parking provided

The Opportunity
Our client, a Vascular/Specialist Surgeon based at Cabrini in Malvern is now seeking a switched on, friendly and professional Medical Secretary. In this wonderful working environment you will support the Surgeon with a wide array of responsibilities including:

• Manage consulting and surgical appointments using Genie software – including new referrals, reviews and coordination of theatre bookings
• Be the warm, welcoming face and voice of the practice – handling front desk reception, answering calls, and managing all patient enquiries with professionalism and care
• Coordinate pre-operative processes, including liaising with hospitals, anaesthetists, and surgical assistants, as well as assisting patients with tests and admissions
• Handle financial tasks – process patient payments, manage invoicing for procedures (Health Funds, DVA, TAC, Workcover), track aged debt, and run weekly banking reports
• Maintain accurate patient records specialist correspondence – prepare and send financial consents, SMS reminders, and follow-up communication
• Clinical Support: Assist you with administrative tasks, liaise and assist medical staff, healthcare providers and colleagues
• Patient quotations; post-operative appointment setting
• NO TYPING!

About You We are seeking a dedicated Senior Medical Secretary who is passionate about their work. You take pride in delivering exceptional patient care, excel at supporting your Surgeon to ensure a seamless day, and are a confident, clear communicator.

• Strong working knowledge of Genie medical software – this is essential for the role
• Previous experience working with a Specialist practitioner/Surgeon - essential
• Warm, professional communication style – confident in liaising with patients and healthcare professionals
• Highly organised, efficient, and capable of managing multiple priorities
• Genuine, professional personality and attitude
• Proficient in Microsoft Word and general computer use
• Able to work collaboratively in a shared office environment

The Offer: Working with this wonderful Surgeon, you will enjoy a stable, permanent position across either 4 or 5 days per week, with excellent working hours (either 8am-4pm or 9am-5pm) in a convenient Malvern location. There is a tram at the front door or parking is provided. Depending on experience a competitive hourly rate of $40-$45p/hr + super will be offered to the successful candidate.

If you're an experienced Senior Medical Secretary looking for a stable, long-term role please click ‘Apply’ to submit your resume or call Lisa Webb, Senior Recruitment Consultant from Johnson Recruitment on 0428 679 060 for a confidential conversation.