Join Coronis Ascot as Executive Assistant to the Director

Coronis Ascot is a cornerstone of Brisbane’s prestigious northside property market. We’re seeking a skilled and motivated Executive Assistant to work closely with our Director — supporting strategic leadership and day-to-day operations to help maintain the exceptional standards our clients expect.

This is a unique opportunity to join a highly respected local team and contribute directly to the success of one of Ascot’s most trusted real estate professionals.

What You’ll Be Doing:

Provide dedicated executive support to the Director, managing their calendar, communications, and priorities with discretion and efficiency.

Prepare, review, and coordinate sales and lease contracts with meticulous attention to detail.

Liaise professionally with clients, solicitors, and internal teams to ensure compliance and smooth contract execution.

Coordinate and prepare detailed operational and sales performance reports, delivering actionable insights to support strategic decision-making.

Assist in business planning activities, including tracking goals, preparing forecasts, and supporting process improvements.

Organise meetings, presentations, and documentation to streamline operations and enhance client experiences.

Maintain accurate data in internal systems and CRM platforms, ensuring all information is current and compliant.

Support day-to-day office operations by identifying opportunities to streamline workflows and improve efficiency.

Collaborate with the wider team to ensure seamless communication and project coordination.

Foster a positive and professional office culture by supporting the wider team as needed.

We’d Love to Hear from You If You:

Have at least 2 years’ experience as an Executive Assistant or Contracts Administrator, preferably in real estate or a related field.

Are highly organised, detail-focused, and able to manage competing priorities confidently.

Have strong analytical skills and experience preparing reports and assisting with business planning.

Communicate clearly, professionally, and proactively with clients and stakeholders.

Are tech-savvy, proficient in Microsoft Office and CRM platforms.

Thrive in a fast-paced environment and enjoy supporting a high-performing leader.

Value community and integrity, and want to work with a respected local figure.

What’s in It for You:

The chance to work closely with a celebrated local leader and industry expert.

Ongoing professional development, including leadership coaching.

A supportive, community-focused work environment.

Paid day off on your birthday and a paid volunteer day annually.

Being part of a company committed to sustainability and ethical business practices.

Apply today to join Coronis Ascot and support the continued success of our dynamic property market team.

This role offers a rare opportunity to grow your career alongside one of Brisbane’s most trusted real estate leaders while contributing to a business that truly values community, professionalism, and excellence.