SSA Recruitment is proud to be partnering with a long-standing contractor with a strong reputation across Melbourne and Geelong. We are seeking a highly motivated Contracts Administrator / Operations Coordinator to join their North Geelong branch, supporting the successful delivery of key projects.

In this pivotal role, you’ll work closely with Project Managers, technicians, and stakeholders to oversee contract administration, subcontractor management, and project coordination. This position is ideal for someone with strong commercial acumen who thrives in a fast-paced environment, balancing multiple priorities with confidence.
Key Responsibilities

• Manage and coordinate the full lifecycle of contracts and project administration.
• Set up and manage new jobs in project management systems.
• Coordinate job files, schedules, budgets, and project tracking.
• Liaise with Project Managers on budgets, materials, and delivery schedules.
• Review project drawings, identify variations, and ensure compliance.
• Manage RFQs, purchase orders, invoice reconciliations, and take-offs.
• Oversee subcontractor agreements, progress claims, and variations.
• Support project close-outs, O&M manuals, and small works pricing.
• Assist with timesheet scheduling and wage review processes.

Skills & Experience

• 3–5+ years’ experience as a Contracts Administrator in commercial or construction projects.
• Strong knowledge of subcontractor management, RFQs, variations, and Security of Payment Act.
• Understanding of contract notices, EOTs, LDs, and flow-down obligations.
• Excellent planning and prioritisation skills across multiple projects.
• Confident communicator, able to work collaboratively with clients, subcontractors, and site teams.
• Proficiency in project management software (e.g. SimPRO, Procore) and Excel.
• Reliable, adaptable, and values-driven professional.

What’s On Offer

• Supportive and inclusive team culture.
• Genuine commitment to career development and internal progression.
• Exposure to high-profile and diverse projects.
• Flexible work arrangements to support work-life balance.
• Social activities and recognition programs.

If this role is of interest or you want to have a more in-depth chat regarding your career aspirations, please do not hesitate to contact me on +61 406 131 699 or simply send your resume to [email protected] and I will call you!