About the Company

We are working with a state government client who is seeking an experienced PMO Coordinator.
The ideal applicant will be experienced in supporting program and PMO teams, with a strong background in coordinating and enabling business transformation activities. You will be comfortable working in complex environments with low levels of maturity, helping teams embed consistent practices, strengthen governance, and work effectively together

About the Role

There are a number of business transformation initiatives underway, or being initiated, to uplift the maturity of business practices that underpin service delivery of Infrastructure Services Division. The focus of the business transformation initiatives includes portfolio management, financial management, asset management, contract management and information governance & digital enablement.

As a PMO Coordinator you'll play a key role in supporting the successful delivery of the Portfolio and Financial Management Improvement (PFMI) Program through supporting the coordination, tracking, monitoring and reporting of the multiple projects within the PFMI Program.

• Support project delivery frameworks by contributing to the development, implementation, and continuous improvement of project management methodologies, standards, and tools to ensure consistency across the Program.
• Assist with planning and scheduling, working with project managers and teams to build, maintain, and execute project plans.
• Provide project support and administration, applying the Program's delivery methodology and assisting project managers as required.
• Monitor and track performance against milestones, deliverables, risks, and issues, escalating as appropriate.
• Manage project documentation including plans, status reports, risk registers, and other key artefacts, ensuring accuracy, accessibility, and currency.
• Promote PMO practices to support consistent application of agreed Program practices and templates. You will do this by guiding project managers and teams on processes, tools, and best practices to enhance delivery outcomes.
• Support knowledge management through the development and maintenance of a central project repository, capturing lessons learned and sharing best practices across projects.
• Foster client service excellence by establishing and maintaining collaborative partnerships with business units and stakeholders.
• Prepare and present reports and briefings that are accurate, timely, and comprehensive to support senior and executive management decision-making.
• Program Secretariat responsibilities including:
  - Coordinating and managing agendas, papers, minutes, and action items for program boards, governance committees, and working groups.
  - Providing advice on meeting protocols, decision-making processes, and governance requirements.
  - Ensuring timely distribution of documentation and follow-up on actions and outcomes.
  - Preparing clear, concise, and timely briefs, correspondence, and reports.
  - Building and maintaining strong stakeholder relationships to support effective communication and information flow
  - Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.

About you

• At least two years' experience in project or PMO support roles, ideally within complex or large-scale organisational environments.
• Practical experience is valued more than formal qualifications, with the expectation that the successful candidate will continue to build capability within the PFMI
• Program's PRINCE2 with Agile overlay environment.
• Qualifications - PRINCE2 Foundation, AgilePM Foundation, MSP Foundation, or equivalent entry level project/program management certification, Certificate IV in Project Management Practice or Business, Short courses in Agile delivery, governance support, or project coordination tools (e.g. Microsoft Project, Planner, Jira).
• Must be residing in Brisbane, Australia to be considered for this role.

The Benefits

• $88.58 per hour + Super (PAYG Agency Contractor)
• Contract up to April 2026
• Brisbane, CBD location
• Full-time hours, Monday to Friday

How to Apply

Please apply by uploading your current resume in Microsoft Word format only (.doc or .docx).
If you would like to have a confidential discussion, please contact Alana Hunter ([email protected]) and Natalee Thorpe ([email protected]) and & quoting reference JN -092025-41412.
Otherwise, please APPLY ONLINE so we don't miss your application!