Sydney Markets is home to the largest Fruit, Vegetable, and Flower Market in the Southern Hemisphere, driving over 3 billion dollars in economic activity each year through our 2,000 shareholders. With 6,000 people working on site daily, Sydney Markets is a critical link in Australia's food supply chain, ensuring that fresh produce reaches over 7 million Australians every day.

Are you a reliable and proactive individual who thrives in a fast-paced, hands-on environment?

Do you take pride in keeping things running smoothly across a large and dynamic site?

About the role

We’re looking for a dependable and proactive Project Coordinator to join us, supporting our Site Services team at one of the most vibrant workplaces in NSW, Sydney Markets!

As a key member of our Site Services team, you’ll play a vital role in supporting the Site Services Manager by leading a variety of impactful projects, from capital expenditure (CAPEX) initiatives to managing essential service agreements. You'll be the crucial link between contractors, suppliers, and internal teams, ensuring projects are delivered on time, on budget, and to a high standard. This is an exciting opportunity to drive operational efficiency, ensure compliance, and make a real difference in the day-to-day success of our site operations.

This isn’t a only a desk job. It’s a practical, hands-on role for someone who can keep projects moving and our site maintained.

Key responsibilities

Project Coordination & Delivery

Support project planning, risk management, and documentation.

Track timelines, budgets, and deliverables to ensure project alignment.

Coordinate meetings, project schedules, and status updates.

Proactively resolve issues and adjust plans to maintain progress.

Record and distribute meeting minutes.

Assist with ad hoc projects as directed by the Site Services Manager.

Contractor Maintenance & Oversight

Oversee contractors and internal staff during maintenance and construction works.

Ensure compliance with quality standards and regulations.

Monitor contractor performance against SLAs.

Inspect tenant building works and assess compliance.

Provide quotes and advice for tenancy changes or make-good requirements.

Negotiate terms with contractors when required.

Develop and track annual maintenance schedules.

Operational & Budgetary Support

Assist in improving site operations and efficiency.

Support CAPEX and maintenance budget preparation.

Provide coverage for Site Services Supervisor/Manager during absences.

Reporting

Use project management tools to produce timely reports and deliver clear, data-backed reports to support decision-making.

Maintain proficiency in Office, ERP, and BMS systems.

Hours: 7:30am – 4pm, Monday to Friday

Skills & Experience Required

Qualification in a Project Management discipline.

2+ years demonstrated experience working in project management, contracts administration or similar.

Reliable, committed and willing to work on site and be available from 7am each weekday.

Hold a current Driver’s Licence.

Excellent verbal and written communication skills.

Highly organised with the ability to manage multiple competing priorities.

A high level of personal accountability and attention to detail.

Ready to Join Us?

If you are ready to join a supportive team and deliver real value to a thriving environment where no two days are the same, we want to hear from you!

Apply now with your resume, and a cover letter clearly outlining your relevant experience to match the job requirements.