Front Desk Admin to Practice Manager
📍 Location: Wolli Creek | 🕒 Hours ranging from 24-38hrs/wk
🏥 Join a New, Multidisciplinary Allied Health & Psychiatry Clinic
This role will start around Mid October-November 2025

We're a brand-new, purpose-driven health centre led by a psychiatrist and supported by a growing team of allied health professionals—including psychologists, physiotherapists, cardiologists, gynaecologists, and paediatricians. Our goal is to create a warm, welcoming, and integrated environment for both clients and clinicians.

As our team expands, we're looking for an experienced and motivated person who is ready to take ownership of clinic operations and help us build something truly special from the ground up. We envision someone who can come in with experience to help us build an incredible space for our doctors and patients, and with time can step back into a more traditional practice management role and hire receptionists/admin for extra support.

You'll be the key administrative support across the practice and the first point of contact for patients.

Duties include:

Front desk reception: greeting clients, managing calls & emails

Appointment scheduling across multiple disciplines

Medicare, private billing & health fund processing

Maintaining patient records and clinical documentation

Supporting onboarding of clinicians and coordinating room bookings

Stock management, ordering supplies, and facility upkeep

Liaising with external referrers and service providers

Ensuring compliance with healthcare regulations and privacy standards

👤 About You

We're looking for someone who is organised, friendly, and can manage multiple tasks with a smile. You're a self-starter, a strong communicator, and genuinely care about patient experience.

Australian citizenship or permanent residency is required for this position.

You'll need:

A minimum of 2+ years of practice management experience is required

Confidence using practice software (e.g., Genie, Halaxy, Cliniko, Best Practice)

Strong understanding of Medicare and private billing

Excellent organisational and multitasking skills

A calm and professional manner, especially under pressure

Ability to work independently and take initiative

Attention to detail and strong administrative skills

Bonus points if you have:

Experience in mental health or allied health settings

CPR / First Aid certification

Payroll or bookkeeping experience

📩 Apply Now

Click "Apply" to submit your CV and a short cover letter outlining your experience and what excites you about joining our team. We're reviewing applications as they come in—don't miss this opportunity to grow with us.