Talent International is currently recruiting for an APS4 Executive Assistant to work for one of our Federal Government clients based in Surry Hills. The position is an 8-month contract role with the possibility of extension. The role pays $43.82/hr + Super.

7.6 hours per day and 38 hours per week

Position Purpose

We are seeking senior and highly organised Executive Assistant (EA) and administration officer to join the client. You will be able to work very independently and have a proactive mind set.

As an Executive Assistant, you will assist the Branch Manager in fulfilling their responsibilities. You will have an intimate knowledge of the work undertaken by the client or the ability to quickly gain this knowledge in order to provide high level administrative support and anticipate the needs of your Branch Manager and other key staff of the Leadership Team.

The role may evolve to include additional business area specific tasks depending on the direction of the line area over time.

Duties

Under limited direction, the Executive Assistant will provide high level administrative, secretarial and research support to the Branch Manager including:

• Completing operational and/or administrative tasks of moderate complexity or difficulty
• Diary and email management, responding to changing priorities and timeframes
• Management of emails and appointments, responding to changing priorities and timeframes
• Be accountable for organising the workflow
• Preparing replies to correspondence, briefing material, and handling confidential papers
• Scheduling meetings and preparing documentation for committees and projects
• Undertaking research and investigations as requested
• Coordinating official meetings, travel arrangements and official functions on behalf of the Branch Manager
• Liaise with stakeholders on policy, project or operational issues responding to stakeholder needs and expectations
• Additional duties as directed by the Branch Manager
• Previous experience in an Executive Assistant role required.

Essential criteria

• Prioritisation skills
• Attention to detail

Desirable criteria

• Government experience
• Self-motivated and proactive

If you are interested in this role, please APPLY NOW by submitting your resume in MS Word Format. For further information, you may contact Uvez Ahmed on 02 8240 9596 / [email protected] for a confidential discussion.