Position Purpose

The Tender and Admin Coordinator plays a key role in supporting the smooth operation of the business. This position is responsible for assisting with tender preparation, executive support, administrative duties and basic marketing activities. The role requires a confident communicator who can work autonomously, manage competing priorities, and bring initiative to a fast-paced environment.

Key Responsibilities

Prepare, format and coordinate tender documents

Provide executive assistant support including booking travel, flights and accommodation

Manage data entry and maintain accurate records

Match project dockets to ensure financial and operational alignment

Assist with basic marketing activities such as tender proposals, preparing capability

statements and supporting client presentations

Undertake general administrative duties as required

Communicate effectively with internal teams and external stakeholders

Work independently while contributing to a collaborative team culture

Experience Required

Previous experience in an administrative, coordinator or executive assistant role

Strong organisational and time management skills with the ability to manage multiple tasks

Experience within construction, civil or project-based environments will be highly regarded

Proficiency in Microsoft Office Suite and ability to learn new systems quickly

Excellent written and verbal communication skills

Ability to work both autonomously and as part of a team

Exposure to marketing support or social media management will be an advantage

Personal Attributes

Professional, approachable and proactive

Detail-oriented with a focus on accuracy

Flexible and adaptable to changing priorities

Self-motivated with a willingness to take ownership of tasks

Strong interpersonal skills with a positive and collaborative attitude