About the Role

Primary purpose: The Executive Assistant provides a range of executive, secretarial and administrative support to the Partner, senior fee earners and wider team of lawyers to achieve client and organisational objectives.

Using a strong legal support background, forward thinking approach and initiative the Executive Assistant takes on full responsibility for the following:

Executive level one on one support to a Partner

Effective time management to complete tasks efficiently and meet deadlines

Inbox and email management, high volume distribution of correspondence with great attention to detail

Diary management, including organising internal and external client meetings and arranging flights and accommodation

Act as the Partner’s point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner’s time

Prepare, coordinate and review high level communication including correspondence and advices

Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion

Monthly billing, including ensuring that client SLA's and specific billing requirements are followed

Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter

Capturing and recording fee earner business development activities and liaising with clients

Ability to develop excellent working relationships with external/internal clients

All other ad hoc duties as required.

About You

Providing senior level legal support to the Partner and broader team, the successful candidate will have the following skills and experience:

Minimum 3 years' legal admin or professional services experience

Proficiency across all Microsoft Office applications

Superior attention to detail

High level of professionalism and service excellence with clear and concise communication

Flexibility to work autonomously and as part of a team environment

Experience with Elite 3E and iManage will be highly regarded

A positive attitude to work, and an adaptable and collaborative approach

About Clyde & Co

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

We offer a range of tailored benefits and support, including healthcare and wellbeing initiatives.

Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.
Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.