About QTAC:

Queensland Tertiary Admissions Centre (QTAC) is a not-for-profit organisation that provides undergraduate and postgraduate tertiary entry and application services for 17 major universities and tertiary education institutions in Queensland and northern New South Wales. QTAC also calculates and releases the Queensland ATAR for year 12 students.

QTAC is here to help match tertiary applicants with an opportunity that is right for them. Offering an equitable centralised tertiary entrance system, QTAC provides comprehensive information and support for prospective applicants, receiving and processing applications and making offers across the calendar year.

QTAC’s mission is to connect people with organisations that offer professional and personal learning opportunities, helping them thrive in an ever-changing environment.

About the role

Are you looking to grow your career as an EA? Whether you’ve just left school or have initial EA experience, QTAC is looking for a productive, self-motivated, and highly organised individual to be its next Executive Administration Officer. Can you play a pivotal role in providing high-level administrative support to the executive leadership team and act as the Executive Assistant to the Chief Executive Officer (CEO), all while being a positive contributor to QTAC’s workplace culture? If so, we want to hear from you!

This role requires a proactive, organised, and detail-oriented individual who gets excited about inbox management, calendar Tetris, meticulous note-taking, and being an indispensable right hand to QTAC’s Executive team. To be successful in obtaining the role, you should demonstrate you can effectively:

Manage complex schedules

Coordinate meetings

Liaise with stakeholders at all levels

Clearly and succinctly communicate on behalf of Executive leaders

The Executive Administration Officer will handle confidential information with discretion, assist with strategic initiatives, and act as a liaison between the executive team and other departments.

At QTAC, we celebrate achievements, take pride and accountability for our work, and value the impact we have. We focus on the growth and development of our team while retaining an inclusive, family feel.

Key Responsibilities

Provide executive-level administrative support to the CEO and executive leadership team

Manage complex and dynamic diaries, schedules, and travel arrangements

Prepare correspondence, reports, and presentations to a high standard

Coordinate meetings, including agenda preparation, minutes, and follow-up actions

Manage and oversee the office maintenance

Coordinate catering and set up for meetings, training sessions and events as required

Assist with health, safety and workplace compliance requirements as needed

Assist with the execution of strategic initiatives and projects

Act as a central communication point between the executive team and the broader organisation

Maintain confidentiality and discretion in handling sensitive information

Skills & Experience

Demonstrated experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role

Strong organisational and time-management skills with the ability to prioritise competing demands

Excellent written and verbal communication skills

Professional presentation in representing the CEO

High level of proficiency in Microsoft Office Suite and other relevant software

Strong attention to detail and problem-solving abilities

Professionalism, discretion, and the ability to handle sensitive and confidential information

Ability to work independently and as part of a collaborative team

Benefits

Competitive salary ($60,000 – $65,000)

Supportive and inclusive workplace culture

Opportunities for professional growth and development

Convenient Milton location, close to public transport

How to Apply

If this role sounds like you, we would love to hear from you.
Please submit your application, including your resume and a cover letter, via SEEK.

This is a permanent position based in Milton, Qld with a Hybrid Work from Home and Office arrangement.

Please note, you must have full rights to work in Australia to be considered for this role.