If you get energy from checklists, love keeping quality on track, and enjoy being the organiser who keeps a project team humming, you’ll thrive in this role.

An exciting opportunity exists for an experienced Project Administrator | Document Controller to join our Brisbane-based studio . This role will support the delivery of a significant international project currently being designed in Queensland.

The successful candidate will be responsible for the effective management of project documentation, quality assurance processes, and administrative support for the project team. This position requires a professional, organised, and detail-oriented individual with the ability to work both autonomously and collaboratively.

Key Responsibilities

Manage project document control processes, including receipt, storage, retrieval, circulation, and version control

Oversee quality assurance of project documentation, including issue identification, recording, and administration of rectification processes

Maintain and update the document control register

Provide day-to-day project administration support

Coordinate communication and document exchange with internal project team members and external subconsultants

Undertake general office administration duties as required

Essential Skills and Experience

Tertiary qualification in business administration, or equivalent experience

Minimum of 7 years’ administrative experience within the design or construction industry

Proficiency in document management and/or project management software

Advanced Microsoft Office skills, particularly Excel (including macros and pivot tables), as well as Teams and SharePoint

Experience using Aconex or similar platforms

Familiarity with the processes of Landscape Architecture, Architecture, or Construction, including RFI collation

Excellent written and verbal communication skills

Strong organisational skills, with a proactive and detail-focused approach

Ability to work independently and as part of a team

Reference: AO #70461

If the above position appeals to you then please submit your CV to [email protected] and we'll be in touch. You may also wish to browse our website for other similar roles or call us to find about roles that may not be advertised. www.bespokecareers.com

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Brisbane, Melbourne, New York, Los Angeles, Dallas and Austin. Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy.

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Contact

Bespoke Careers

Amy Ovenden

07 3088 4010