Project Administrator – With Bookkeeping/Xero Experience

About Us

Bajara Plant Hire is one of Australia’s largest Indigenous-owned plant hire companies. With a modern fleet and a highly skilled workforce, we deliver civil construction and mining projects across the country with professionalism, innovation, and respect.

We’re Supply Nation Certified, proudly ISO accredited (Quality, Environment, and Safety), and deeply committed to building inclusive workplaces and strong community partnerships. At Bajara, people come first – we create real opportunities for growth while delivering projects that leave a positive legacy.

The Opportunity

We’re seeking a talented Project Administrator with strong bookkeeping and Xero skills to join our growing operations team.

This role is ideal for someone who enjoys working with both numbers and people – balancing project coordination with financial administration. You’ll have the chance to support high-profile projects, streamline processes, and contribute to the smooth running of a business that values your ideas and initiative.

Whether you’re early in your career or bringing several years’ experience, what matters most is your ability to be organised, accurate, and collaborative.

What You’ll Be Doing

Administering projects from mobilisation through to close-out – documentation, registers, and reporting

Timesheets, dockets, machine hour tracking, and project logistics.

Managing accounts payable/receivable, reconciliations, invoicing, and financial tracking in Xero

Assisting project managers with budgets, forecasts, and cost control

Preparing and maintaining compliance and safety records for active projects

Supporting communication between office and site teams to ensure smooth operations

Providing day-to-day admin support across the business where needed

About You

Solid bookkeeping skills and hands-on Xero experience (essential)

Organised, detail-oriented, and confident juggling competing priorities

Clear communicator with a collaborative approach

Able to spot problems early and find practical solutions

Industry experience (construction, plant hire, or projects) is an advantage but not essential

Why Bajara?

Joining Bajara means joining more than just a business – it’s being part of a values-driven team that’s shaping infrastructure and creating opportunities across Australia.

Here’s what you can expect:
✅ Competitive salary – $60,000 – $70,000 + super
✅ Real career pathways – professional development and mentoring built in
✅ Inclusive culture – diversity is celebrated and different perspectives are valued
✅ Impactful work – contribute to projects that matter in local communities
✅ Supportive team – a workplace where your contribution is recognised and respected

We welcome applications from people of all backgrounds and strongly encourage Aboriginal and Torres Strait Islander candidates to apply.