About the role

MLS Built is seeking a highly organised and detail-oriented Contract Administrator to join our team in the inner-north. This full-time role is responsible for managing the end-to-end contract lifecycle, from drafting and negotiating agreements to maintaining accurate records and driving contract renewals.

Key Responsibilities

Contract Management

Prepare, review, and administer head contracts and subcontracts in line with project requirements.

Ensure compliance with contract terms, legal obligations, and company policies.

Manage contract variations, extensions of time (EOTs), and progress claims.

Procurement & Cost Control

Coordinate procurement of subcontractors, suppliers, and consultants.

Prepare tender packages, evaluate bids, and assist in subcontractor negotiations.

Track project budgets, monitor expenditure, and report cost performance.

Project Support & Documentation

Maintain accurate project records, registers, and correspondence.

Prepare contract-related reports for the Project Manager and senior management.

Assist in dispute resolution and claims management as required.

Stakeholder Coordination

Liaise with architects, consultants, clients, and subcontractors to ensure clarity of scope and smooth project execution.

Support the project team in delivering high-quality outcomes on time and within budget.

Skills & Experience

Bachelor’s degree in construction management, Quantity Surveying, or related field (or equivalent experience).

Minimum 3–5 years’ experience as a Contract Administrator in the construction industry, preferably on high-end residential or luxury projects.

Excellent negotiation, communication, and stakeholder management skills.

Proficiency in project management and contract administration software

High attention to detail, organizational skills, and ability to manage multiple deadlines.

Personal Attributes

Professional, client-focused, and collaborative.

Strong problem-solving and commercial acumen.

Ability to thrive in a fast-paced environment.

Commitment to quality and excellence in project delivery.

About us

We are a Melbourne based building company specialising in architecturally designed residential homes. Established in 2007, our team has successfully completed many detailed & complex construction projects across Melbourne and Victoria.

If you're excited about this opportunity and want to be part of our growing team, apply now.