About Us:

Heinz Law is a dynamic law firm dedicated to providing exceptional service to our clients. With a strong commitment to excellence and a culture of collaboration, we are expanding our team. We are looking for a motivated Conveyancing Assistant to work full time in our Property Law department. This role will be based in Ballarat with occasional travel to our office in Geelong.

Position Overview:

We are seeking a dedicated individual to become an integral part of our team. The Conveyancing Assistant is responsible for assisting the Solicitor / Conveyancer with the management of sale and purchase matters in a timely and efficient manner. This role demands a high degree of versatility, professionalism, and a keen ability to manage multiple tasks efficiently.

Responsibilities will include but not limited to the following:

Preparing legal documents and letters;

Client liaison both face to face and over the telephone;

Vendor and Purchaser client file management;

Liaising with a variety of external stakeholders including Legal firms, Real Estate Agents, Banks and Finance Institutions;

Conducting legal research and processing property searches;

Preparing for and then attending to settlements (including use of Duties Online and PEXA);

Accurate maintenance of Client Database relating to Conveyancing clients;

Debtor follow up for any debts over 14 days;

Any other relevant administrative duties to assist the Conveyancer or other departments with Conveyancing to work effectively.

Key Skills

Excellent communication and interpersonal skills

Strong organisational and multitasking abilities

Excellent proficiency in Microsoft Office and other relevant software

Ability to work independently and as part of a team

Attention to detail and accuracy

Flexibility to adapt to changing priorities and responsibilities

If you are interested in joining our team and have the skills outlined above, please submit your resume and cover letter.

Please ensure application are submitted by 9.00 am Monday 29 September 2025.