About Us
Chillflow Solutions is a market leader in specialist marine, offshore, and industrial HVAC and refrigeration across Australia and Southeast Asia. As the Australian distributor for several global OEMs, we work on high-tech projects, deliver world-class training, and support clients with design, installation, service, and lifecycle solutions.

We’re expanding and looking for a motivated Administration Officer to join our Perth team.

Why You’ll Love Working With Us

Secure, full-time role with a competitive salary + performance bonus

Work on unique, large-scale HVAC engineering projects

Ongoing OEM training and career development opportunities

Supportive, highly skilled, and collaborative team environment

What You’ll Do
No two days will be the same! You’ll be the person who keeps things running smoothly by:

Welcoming clients & supporting reception

Coordinating calls, emails, and job enquiries

Provide secretarial and administration support to the business directors and managers where required

Maintaining document control & CRM records

Assisting with job management and purchase order management / procurement

Preparing business reports, quotes, and meeting packs

Assisting with bookkeeping duties (or opportunity to learn)

Supporting project and service teams with day-to-day admin & scheduling

Managing office supplies, logistics, and building contracts

Assisting managers with ad-hoc projects and performance reporting

Who We’re Looking For
We’re looking for an enthusiastic and reliable Administration Officer to join our team. This role suits someone who enjoys keeping things organised, supporting others, and making a real difference behind the scenes. If you take pride in your attention to detail, love ticking things off your to-do list, and can keep calm when things get busy, we’d love to hear from you!

To thrive in this role, you’ll bring:

Great organisational and time management skills

An eye for detail and a commitment to doing things right

Clear, friendly, and professional communication

A positive, proactive approach with a “can-do” attitude

Integrity and discretion when handling confidential information

Confidence using Microsoft Office and other admin systems

A team player mindset, with a genuine willingness to help others

If you’re someone who enjoys variety in your day and being the go-to person who helps keep everything running smoothly, this could be the perfect opportunity for you.

Preferred (But Not Essential):

Certificate III in Business (Administration) – BSB30120

2+ years’ experience in an administration role

Experience in HVAC, refrigeration, or engineering industries

What’s In It for You?

Competitive salary with performance incentives

Ongoing training & upskilling opportunities

Career growth in a specialist engineering company

Be part of a team making a difference in the marine & industrial sectors

Apply Now
If you love variety, enjoy supporting others, and want to grow your career with a world-class HVAC engineering business — we’d love to hear from you.