Office Administrator (Purchasing Focus)

Location: Carlisle, Western Australia

Company Overview: We are a leading manufacturer of remote area power infrastructure, specialising in mobile and semi-portable power solutions for Tier One clients in industries such as mining, construction, and energy. Our focus is on providing world-class power solutions to some of the most remote locations across the globe.

Position Overview: We are looking for a proactive and detail-oriented Office Administrator to support our purchasing and office operations. This is a hands-on role where you will be primarily responsible for managing purchasing processes, tracking parts, and assisting with purchasing documents as well as general office admin. We are seeking someone who is reliable, highly organised, and can thrive in a process-driven environment. The successful candidate will also take on the exciting responsibility of organising monthly office social events to keep the team engaged and connected.

Key Responsibilities:

• Generate Purchase Orders (POs) based on the Bill of Materials (BOM) and job schedules.
• Manage suppliers to ensure parts are delivered on time and resolve any supply issues.
• Help create documents for Purchasing/Stores and track spare parts and part-only quotations.
• Verify job schedules and ensure all necessary parts are available for upcoming production.
• Assist with running stocktake POs and send confirmed orders to suppliers.
• Handle general office administration tasks, including stationary orders and regular office supplies.
• Organise and coordinate monthly team lunches and social events to foster a positive and engaged work environment.
• Help with team communications and support employee engagement initiatives.

What We’re Looking For:

• A dependable, highly organised individual with exceptional attention to detail and the ability to stay on top of tasks in a fast-paced environment.
• Eagerness to learn new skills and take responsibility for various purchasing-related tasks.
• Strong communication skills to ensure smooth collaboration across departments and with suppliers.
• Ability to manage multiple tasks simultaneously while maintaining accuracy and efficiency.
• A proactive attitude toward problem-solving and process improvement.
• A passion for fostering a positive team culture through organising social events and team engagement activities.
• Previous office administration experience is a plus but not required – we will provide on-the-job training for the right candidate.

Ideal Candidate Traits:

• Reliable and punctual with a strong sense of responsibility and accountability.
• Highly process-driven with a keen eye for detail.
• Excellent organisational skills, capable of managing multiple priorities and deadlines.
• Eager to take on new challenges and grow within the role.
• Friendly and approachable with a positive attitude toward team-building and engagement.

If you are an enthusiastic, reliable individual who enjoys working in a structured environment and is eager to contribute to both operational efficiency and team morale, we would love to hear from you!

Applications can be made via SEEK. We will respond to shortlisted candidates.