Assetivity is a specialist consulting and training organisation. Our goal is to maximise value from physical assets by providing tailored consulting and training services. Founded in 2000, we are award-winning leaders in the application of asset management, maintenance and reliability practices, utilising a combination of technical, financial and people management expertise.

Our consultants are highly regarded both within Australia and the international community for their breadth of knowledge and ability to adapt to client needs. With offices in Perth and Brisbane, our clients include leading organisations in in a wide range of industries, including mining and mineral processing, oil and gas, transport, defence, utilities, government, infrastructure and facilities management.

The opportunity

We are seeking a team-oriented administrative all-rounder to join our Perth team as a full-time Office Administrator. The role will support Assetivity’s growth by performing book-keeping, HR and other administrative activities that will help us achieve our business goals.

Successful applicants will be confident in providing administrative support in a broad range of areas to support a small business experiencing a period of growth. This is a great opportunity for individuals seeking variety and personal growth, and who are keen to bring measurable success to an organisation.

This role is located in our head office in South Perth, with some support for limited working from home once established.

Please be aware that we will only accept applications from candidates with full Australian working rights, and we will not accept applications from recruitment agencies.

Our Values

We are looking for someone who has a strong sense of alignment with our values, which are as follows:

Client-centric

We imagine ourselves in our clients' position and seek to add value to every interaction we have with clients and prospective clients.

Results-focused

We have a laser-like focus on the outcomes that we are expected to deliver, and work towards delivery of those outcomes in the most efficient and effective way possible.

Honesty and Integrity

We are open, truthful and ethical in our interactions with our clients and ourselves.

Ownership

We believe that success or failure lies within our personal control. In the face of obstacles, we take the actions required to overcome these and achieve our goals. We take personal ownership of the results.

Commitment to Excellence

We strive for excellence in all that we do.

Respect for the Individual

We recognise and respect that every individual is unique. We appreciate the diversity of our clients and staff. We are committed to inclusion, physical and psychological safety.

Curiosity and Growth

We seek out opportunities to improve and expand our knowledge and skills. We take responsibility for our own personal growth, and are keen to embrace new methodologies, technologies and tools.

Key Duties/Responsibilities

Reporting directly to the General Manager and working closely with staff in both Assetivity locations (Perth and Brisbane), you will be responsible for providing all aspects of administrative support required for this small, growing business.

Your responsibilities will include:

Processing all of Assetivity’s accounts.

Processing payroll.

Managing Assetivity’s insurances, in association with our insurance broker.

Performing administrative tasks associated with Assetivity’s public training courses including:

Invoicing

Coordination with training venues

Communications with course attendees

Printing and binding course manuals

Issuing course certificates

Onboarding new employees and managing personnel files.

Coordinating technical support activities with our IT service provider.

Performing other general administrative activities as required, such as answering telephones, managing office stationery orders etc.

Skills, Experience and Qualifications

In order to perform the duties and responsibilities of Office Administrator the following skills, experience and qualifications are required:

Mandatory requirements:

At least 5 years of broad-based experience in accounting/book-keeping, including experience with Accounts Payable, Accounts Receivable, and Payroll

Experience in using computerised Accounting systems – ideally using Xero

Experience in using CRM and Project Management systems – ideally Zoho CRM, Zoho Projects and Zoho Expense

Competent in performing all required accounting activities, including entering transactions, performing reconciliations, generating reports, generating invoices, processing payroll

A high level of attention to detail

A high degree of self-motivation, and the capability to take the initiative and work independently when required

Able to establish and maintain healthy working relationships with a wide variety of people

Strong written and verbal communications skills

Able to deliver effective results, meet tight deadlines and targets

Sound business judgment and decision-making skills

Proficiency in the use of Microsoft Excel, Word and other MS programs

Other desired skills:

Previous experience working within a Professional Services firm, including exposure to Client and Assignment management processes.

Capability to use Artificial Intelligence and other information technology tools to streamline and automate processes.

As part of our team, you will enjoy the following:

Ample opportunity to expand your knowledge and capabilities, either on the job or by taking advantage of our study leave and compensation policies

A flexible working environment, encouraging work-life balance

Competitive remuneration with adjustments in line with inflation and personal performance

Our team is built on trust and respect, with a shared goal of providing valuable expert advice to our clients. We recognise great work and will give you the flexibility and resources you need to work to your highest standard.

Enquiries from employment agencies will not be accepted.