Are you the admin superstar every team wishes they had?

Your new company

Located in Melbourne's outer south-eastern suburbs, this civil construction business is known for its hands-on approach and commitment to delivering high-quality work across a range of projects. With a fast-paced and down-to-earth team culture, the company values reliability, initiative, and a strong work ethic. As it continues to grow, it offers a dynamic environment where team members are encouraged to take ownership of their roles and contribute meaningfully to operational success.

Your new role

Are you a proactive and detail-oriented administrator looking for a role where no two days are the same? A fast-paced civil construction company which is seeking a reliable and enthusiastic Administrative All-Rounder to support its growing operations.
This is a hands-on role ideal for someone who thrives in a dynamic environment, enjoys variety, and is comfortable working independently.

• Providing day-to-day administrative support to a friendly, down-to-earth team
• Managing email correspondence and general office communications
• Entering bills and assisting with invoicing in the accounting system
• Reconciling invoices and cross-referencing with quotes and project documentation
• Extracting and organising data from apps tracking truck movements and subcontractor activity
• Supporting the transition from paper-based systems to digital platforms
• Handling general filing and document management
• Assisting with compiling project documentation
• Verifying subcontractor insurance and ensuring compliance records are up-to-date
• Maintaining documentation to support audit and compliance requirements

What you'll need to succeed

• Strong attention to detail and a proactive attitude
• Ability to work independently and manage multiple tasks
• Experience in administrative or financial support roles (construction industry experience a bonus)
• Comfortable with digital tools and systems
• A team player who's ready to roll up their sleeves

What you'll get in return

• Be part of a close-knit, supportive team
• Enjoy a varied role with real impact
• Work in a fast-paced, hands-on environment
• Opportunity to grow with business
• Parking on-site
• Flexible working environment

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to [email protected].

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.